City of Gainesville Gainesville Administration Building Replacement HVAC Controls System RFP # 27009, 2026
City of GainesvilleCity · Gainesville, GA- Due
- Dec 1, 2026
- 28 days left
- Posted
- Oct 29, 2026
- Contract term
- 0.2 years
- Primary contact
- Kevin Hutcheson
- (770) 297-5487
The 30-second brief
The City of Gainesville is requesting individual sealed proposals for the Gainesville Administration Building Replacement HVAC Controls System project (RFP #27009). The work consists of furnishing all labor, materials, tools, equipment, and incidentals to purchase and install Contemporary Controls BASControl22s controllers, wall sensors/thermostats, and provide 3D equipment graphics and floorplans at the City Administration Building located at 300 Henry Ward Way, SE, Gainesville, GA 30501. This is a federally funded project utilizing Energy Efficiency and Conservation Block Grant (EECBG) funds, subject to Davis-Bacon Act, Build America Buy America (BABA), and other federal compliance provisions. Proposals are due by December 1, 2026, at 2:00 P.M. local time, with a pre-proposal question deadline of November 12, 2026. Evaluation criteria include price (50%), experience (25%), and response of references (25%).
Contemporary Controls BASControl22s Controller, Wall Sensors/Thermostats, 3D Equipment Graphics, 3D Floorplan
Price 50%, Experience 25%, Response of References 25%
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Summary
The City of Gainesville is requesting individual sealed proposals for the Gainesville Administration Building Replacement HVAC Controls System project (RFP #27009).
The work consists of furnishing all labor, materials, tools, equipment, and incidentals to purchase and install Contemporary Controls BASControl22s controllers, wall sensors/thermostats, and provide 3D equipment graphics and floorplans at the City Administration Building located at 300 Henry Ward Way, SE, Gainesville, GA 30501. This is a federally funded project utilizing Energy Efficiency and Conservation Block Grant (EECBG) funds, subject to Davis-Bacon Act, Build America Buy America (BABA), and other federal compliance provisions. Proposals are due by December 1, 2026, at 2:00 P.M. local time, with a pre-proposal question deadline of November 12, 2026. Evaluation criteria include price (50%), experience (25%), and response of references (25%).
EVALUATION CRITERIA
3- Price 50%
- Experience 25%
- Response of References 25%
REQUIRED DELIVERABLES
4- Contemporary Controls BASControl22s Controller
- Wall Sensors/Thermostats
- 3D Equipment Graphics
- 3D Floorplan
REQUIRED ATTACHMENTS
5- RFP Certification
- Contractor Acknowledgement of EECBG Special Terms and Conditions
- Bid Response / Price Form
- Insurance Certificates
- Business Registration
- Submit to
- Financial Services Department office, 300 Henry Ward Way, Suite 201, Gainesville, Georgia 30501
- Duration
- 2 months
- Scope location
- Gainesville, GA
Questions about this RFP
How do I respond to this RFP from City of Gainesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Financial Services Department office, 300 Henry Ward Way, Suite 201, Gainesville, Georgia 30501. For questions, contact Kevin Hutcheson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gainesville in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Hutcheson at (770) 297-5487. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Contemporary Controls BASControl22s Controller, Wall Sensors/Thermostats, 3D Equipment Graphics, 3D Floorplan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price 50%, Experience 25%, Response of References 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gainesville?
All active and historical solicitations from City of Gainesville are tracked and searchable. As a city agency, City of Gainesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Certification, Contractor Acknowledgement of EECBG Special Terms and Conditions, Bid Response / Price Form, Insurance Certificates, Business Registration. Review the full document from City of Gainesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, GA. Review the full solicitation for detailed scope requirements.