City of Gadsden - Uniform Rental - Bid 3650 (2026)
City of GadsdenCity · Gadsden, AL- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Smith
- (256) 549-4705
The 30-second brief
The Northeast Alabama Purchasing Association (NEAPA), through the City of Gadsden, is seeking sealed bids for uniform rental services for members including water authorities, cities, counties, and local agencies. The scope includes new and unused work shirts, pants, jackets, coveralls, floor mats, hand towels, and other garments with weekly exchange, pickup, and delivery services. Pricing must be submitted on the provided bid sheet by September 29, 2026, at 2:00 P.M. A 5% bid bond is required for bids exceeding $10,000, and contracts may include an initial one-year term with options to renew for two additional one-year periods.
Shirts (Work, Executive Polo), Pants (Work, Executive Pressed), Jackets (Work), Coveralls (Not Insulated, Insulated), Floor Mats (3 ft x 10 ft, 3 ft x 5 ft), Hand Towels Roll (Paper), Grease Rags (bundle of 50), Fender Covers, Extra Charges (Larger Sizes, Women's), Embroidering (Directly to Shirt, To a Hat, To a Patch placed on Shirt), Purchased Items (Belts, Hats, Shirts)
Price, conformity to specifications, financial ability, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility, local vendor preference
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Summary
The Northeast Alabama Purchasing Association (NEAPA), through the City of Gadsden, is seeking sealed bids for uniform rental services for members including water authorities, cities, counties, and local agencies.
The scope includes new and unused work shirts, pants, jackets, coveralls, floor mats, hand towels, and other garments with weekly exchange, pickup, and delivery services. Pricing must be submitted on the provided bid sheet by September 29, 2026, at 2:00 P.M. A 5% bid bond is required for bids exceeding $10,000, and contracts may include an initial one-year term with options to renew for two additional one-year periods.
EVALUATION CRITERIA
11- Price
- Conformity to specifications
- Financial ability
- Previous performance
- Facilities and equipment
- Availability of repair parts
- Experience
- Delivery promise
- Terms of payments
- Compatibility
- Local vendor preference
REQUIRED DELIVERABLES
Shirts (Work, Executive Polo), Pants (Work, Executive Pressed), Jackets (Work), Coveralls (Not Insulated, Insulated), Floor Mats (3 ft x 10 ft, 3 ft x 5 ft), Hand Towels Roll (Paper), Grease Rags (bundle of 50), Fender Covers, Extra Charges (Larger Sizes, Women's), Embroidering (Directly to Shirt, To a Hat, To a Patch placed on Shirt), Purchased Items (Belts, Hats, Shirts)
REQUIRED ATTACHMENTS
4- Bid bond in the amount of 5%
- Signed bid form
- Samples of all items bid
- Exception area documentation
- Submit to
- City Clerk’s Office, Room 401-4th Floor, ATTN: Jennifer Smith, City Clerk, 90 Broad Street (City Hall), P.O. Box 267, Gadsden, AL 35902
- Duration
- 36 months
- Scope location
- Gadsden, AL
Questions about this BID
How do I respond to this Bid from City of Gadsden?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s Office, Room 401-4th Floor, ATTN: Jennifer Smith, City Clerk, 90 Broad Street (City Hall), P.O. Box 267, Gadsden, AL 35902. For questions, contact Jennifer Smith.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Gadsden in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Smith at (256) 549-4705. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Shirts (Work, Executive Polo), Pants (Work, Executive Pressed), Jackets (Work), Coveralls (Not Insulated, Insulated), Floor Mats (3 ft x 10 ft, 3 ft x 5 ft), Hand Towels Roll (Paper), Grease Rags (bundle of 50), Fender Covers, Extra Charges (Larger Sizes, Women's), Embroidering (Directly to Shirt, T. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, conformity to specifications, financial ability, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility, lo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gadsden?
All active and historical solicitations from City of Gadsden are tracked and searchable. As a city agency, City of Gadsden regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond in the amount of 5%, Signed bid form, Samples of all items bid, Exception area documentation. Review the full document from City of Gadsden for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gadsden, AL. Review the full solicitation for detailed scope requirements.