City of Fair Oaks Ranch - Strategic Planning Facilitation and Plan Development RFP - 2025
City of Fair Oaks Ranch cityCity · Fair Oaks Ranch, TX- Due
- Nov 7, 2025
- Deadline passed
- Posted
- Oct 17, 2025
- Primary contact
- Clayton Hoelscher
- (210) 698-0900
The 30-second brief
The City of Fair Oaks Ranch seeks proposals from qualified consulting firms to provide strategic planning facilitation and plan development services. The selected consultant will lead stakeholder engagement, city council alignment, and strategic plan development to produce a final, publication-ready strategic plan document with quantitative performance measures and KPIs. The project budget is $35,000, and the engagement runs from January to April 2026. Proposals are due by November 7, 2025, at 10:00 A.M., with a virtual pre-proposal conference scheduled for October 29, 2025. Requirements include general liability, professional liability, and workers' compensation insurance, along with a Certificate of Interested Parties (Form 1295).
Work Plan & Schedule, Community Engagement Materials, Draft Strategic Plan, Final Strategic Plan Document, Presentations/work sessions with City Council
Cost Proposal 30%, Relevant Experience & Qualifications 25%, Approach & Methodology 20%, Quality of Similar Work (Past Performance) 15%, Innovation & Value-Added Services 10%
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Summary
The City of Fair Oaks Ranch seeks proposals from qualified consulting firms to provide strategic planning facilitation and plan development services.
The selected consultant will lead stakeholder engagement, city council alignment, and strategic plan development to produce a final, publication-ready strategic plan document with quantitative performance measures and KPIs. The project budget is $35,000, and the engagement runs from January to April 2026. Proposals are due by November 7, 2025, at 10:00 A.M., with a virtual pre-proposal conference scheduled for October 29, 2025. Requirements include general liability, professional liability, and workers' compensation insurance, along with a Certificate of Interested Parties (Form 1295).
EVALUATION CRITERIA
5- Cost Proposal 30%
- Relevant Experience & Qualifications 25%
- Approach & Methodology 20%
- Quality of Similar Work (Past Performance) 15%
- Innovation & Value-Added Services 10%
REQUIRED DELIVERABLES
5- Work Plan & Schedule
- Community Engagement Materials
- Draft Strategic Plan
- Final Strategic Plan Document
- Presentations/work sessions with City Council
REQUIRED ATTACHMENTS
7- Certificate of Interested Parties (1295) Form
- Evidence of Insurability
- Cost Proposal
- Relevant Experience and Qualifications
- Project Approach and Methodology
- Quality of Similar Work
- Innovation & Value-Added Services
- Submit to
- [email protected]
- Scope location
- Fair Oaks Ranch, TX
- Reported agency
- City of Fair Oaks Ranch
Questions about this RFP
How do I respond to this RFP from City of Fair Oaks Ranch city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Clayton Hoelscher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fair Oaks Ranch city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clayton Hoelscher at (210) 698-0900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Work Plan & Schedule, Community Engagement Materials, Draft Strategic Plan, Final Strategic Plan Document, Presentations/work sessions with City Council. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal 30%, Relevant Experience & Qualifications 25%, Approach & Methodology 20%, Quality of Similar Work (Past Performance) 15%, Innovation & Value-Added Services 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fair Oaks Ranch city?
All active and historical solicitations from City of Fair Oaks Ranch city are tracked and searchable. As a city agency, City of Fair Oaks Ranch city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Interested Parties (1295) Form, Evidence of Insurability, Cost Proposal, Relevant Experience and Qualifications, Project Approach and Methodology, Quality of Similar Work, Innovation &. Review the full document from City of Fair Oaks Ranch city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fair Oaks Ranch, TX. Review the full solicitation for detailed scope requirements.