City of Fair Oaks Ranch - FY25-26 Sealcoating Project - 2026
City of Fair Oaks Ranch cityCity · Fair Oaks Ranch, TX- Due
- Mar 30, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Primary contact
- Clayton Hoelscher
- (210) 698-0900
The 30-second brief
The City of Fair Oaks Ranch is seeking sealed bids for the FY25-26 Sealcoating Project involving approximately 111,645 square yards of asphalt pavement sealcoating, specifically utilizing SealMaster Polymer-Modified MasterSeal (PMM) Ultra or approved equivalent products on designated streets including Axis Run, Axton Dr, Cavalry Drive, Delta Dawn Lane, Fallow Pl, Furtoso Way, High Cliff Drive, Jodhpur Drive, Keeneland Dr, Knotty Grove, Lammtarra Cir, Man O War Drive, Ovaro Circle, Point Given Cir, Roseben Circle, and Woodbine Way in Fair Oaks Ranch, Texas. The work includes mobilization, traffic paints, crack filling, and adherence to specific ambient temperature and curing conditions. Bids are due by March 30, 2026, at 2:00 PM CST, submitted online via CivCastUSA or at City Hall. A bid bond or certified check of not less than 5% of the total bid is required. Evaluation criteria include purchase price, bidder reputation, quality, past relationship, and local historical business impact.
Mobilization, Sealcoating 111, 645 square yards
Purchase price, reputation of bidder, quality of goods or services, extent to which goods or services meet needs, bidder's past relationship, impact on HUB and nonprofit contracting, total long-term cost
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Summary
The City of Fair Oaks Ranch is seeking sealed bids for the FY25-26 Sealcoating Project involving approximately 111,645 square yards of asphalt pavement sealcoating, specifically utilizing SealMaster Polymer-Modified MasterSeal (PMM) Ultra or approved equivalent products on designated streets including Axis Run, Axton Dr, Cavalry Drive, Delta Dawn Lane, Fallow Pl, Furtoso Way, High Cliff Drive, Jodhpur Drive, Keeneland Dr, Knotty Grove, Lammtarra Cir, Man O War Drive, Ovaro Circle, Point Given Cir, Roseben Circle, and Woodbine Way in Fair Oaks Ranch, Texas.
The work includes mobilization, traffic paints, crack filling, and adherence to specific ambient temperature and curing conditions. Bids are due by March 30, 2026, at 2:00 PM CST, submitted online via CivCastUSA or at City Hall. A bid bond or certified check of not less than 5% of the total bid is required. Evaluation criteria include purchase price, bidder reputation, quality, past relationship, and local historical business impact.
EVALUATION CRITERIA
7- Purchase price
- Reputation of bidder
- Quality of goods or services
- Extent to which goods or services meet needs
- Bidder's past relationship
- Impact on HUB and nonprofit contracting
- Total long-term cost
REQUIRED DELIVERABLES
3- Mobilization
- Sealcoating 111
- 645 square yards
REQUIRED ATTACHMENTS
3- Unit Pricing Form
- Bid Bond
- Certificate of Interested Parties 1295 Form
- Submit to
- https://www.civcastusa.com
- Scope location
- Fair Oaks Ranch, TX
- Reported agency
- City of Fair Oaks Ranch
Questions about this BID
How do I respond to this Bid from City of Fair Oaks Ranch city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.civcastusa.com. For questions, contact Clayton Hoelscher.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Fair Oaks Ranch city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clayton Hoelscher at (210) 698-0900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization, Sealcoating 111, 645 square yards. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of bidder, quality of goods or services, extent to which goods or services meet needs, bidder's past relationship, impact on HUB and nonprofit contracting, total long-term c..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fair Oaks Ranch city?
All active and historical solicitations from City of Fair Oaks Ranch city are tracked and searchable. As a city agency, City of Fair Oaks Ranch city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Unit Pricing Form, Bid Bond, Certificate of Interested Parties 1295 Form. Review the full document from City of Fair Oaks Ranch city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fair Oaks Ranch, TX. Review the full solicitation for detailed scope requirements.