City of Fair Oaks Ranch - Facilities Master Plan Project RFQ 2026
City of Fair Oaks Ranch cityCity · Fair Oaks Ranch, TX- Due
- Jan 14, 2026
- Deadline passed
- Posted
- Dec 12, 2025
- Primary contact
- Clayton Hoelscher
- (210) 698-0900
The 30-second brief
The City of Fair Oaks Ranch is seeking a qualified firm to develop its first Facilities Master Plan. The professional services project involves assessing existing conditions, evaluating facility functionality and capacity, conducting stakeholder interviews, analyzing space requirements, projecting staffing needs, and providing conceptual cost estimates and phased recommendations. Key assets include City Hall, the old Police Department building, Public Works facilities, and local fire stations. The submission deadline is January 14, 2026, with written questions due by January 7, 2026. Submittals are accepted online via CivCast or at City Hall. Evaluation is based on team experience and project approach.
Memorandum of Asset Evaluation; Memorandum of Facility Requirements; Memorandum of Findings and Recommendations; Draft Facilities Master Plan; Final Facilities Master Plan
Experience and Qualifications of Proposed Team 60 points, Project Approach 40 points
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Summary
The City of Fair Oaks Ranch is seeking a qualified firm to develop its first Facilities Master Plan.
The professional services project involves assessing existing conditions, evaluating facility functionality and capacity, conducting stakeholder interviews, analyzing space requirements, projecting staffing needs, and providing conceptual cost estimates and phased recommendations. Key assets include City Hall, the old Police Department building, Public Works facilities, and local fire stations. The submission deadline is January 14, 2026, with written questions due by January 7, 2026. Submittals are accepted online via CivCast or at City Hall. Evaluation is based on team experience and project approach.
EVALUATION CRITERIA
Experience and Qualifications of Proposed Team 60 points, Project Approach 40 points
REQUIRED DELIVERABLES
5- Memorandum of Asset Evaluation
- Memorandum of Facility Requirements
- Memorandum of Findings and Recommendations
- Draft Facilities Master Plan
- Final Facilities Master Plan
REQUIRED ATTACHMENTS
3- Certificate of Interested Parties (1295) Form
- Evidence of Insurability
- Conflict of Interest Questionnaire Form CIQ
- Submit to
- https://www.civcastusa.com
- Scope location
- Fair Oaks Ranch, TX
- Reported agency
- City of Fair Oaks Ranch
Questions about this RFQ
How do I respond to this RFQ from City of Fair Oaks Ranch city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.civcastusa.com. For questions, contact Clayton Hoelscher.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Fair Oaks Ranch city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clayton Hoelscher at (210) 698-0900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Memorandum of Asset Evaluation; Memorandum of Facility Requirements; Memorandum of Findings and Recommendations; Draft Facilities Master Plan; Final Facilities Master Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications of Proposed Team 60 points, Project Approach 40 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fair Oaks Ranch city?
All active and historical solicitations from City of Fair Oaks Ranch city are tracked and searchable. As a city agency, City of Fair Oaks Ranch city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Interested Parties (1295) Form, Evidence of Insurability, Conflict of Interest Questionnaire Form CIQ. Review the full document from City of Fair Oaks Ranch city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fair Oaks Ranch, TX. Review the full solicitation for detailed scope requirements.