City of Exeter City Planner Services RFP No. 2026-04 2026
City of ExeterCity · Exeter, CA- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 3 years
- Primary contact
- Jason Ridenour
- (559) 592-4539
The 30-second brief
The City of Exeter is requesting proposals for professional City Planner Services under RFP No. 2026-04. The selected consultant will serve as the City's primary planning professional, handling current planning (permit processing, staff reports, public hearings), long-range planning (General Plan and Housing Element updates, CEQA compliance, zoning amendments), and administrative coordination with regional agencies like TCAG, HCD, and Caltrans. Minimum qualifications include a professional degree in urban planning (AICP preferred) and five years of municipal planning experience in California. The contract term is for an initial three years with two one-year renewal options. Proposals are due by September 4, 2026, at 4:00 PM Pacific Time via email to [email protected] or hand-delivery. A question deadline is set for August 14, 2026.
Cover Letter, Firm Overview, Key Personnel Resumes, References, Proposed Approach, Fee Proposal, Insurance Evidence
Qualifications and experience of key personnel (25), Demonstrated experience serving comparable California cities (20), Proposed approach and methodology (20), References and past performance (15), Cost/fee proposal (20)
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Summary
The City of Exeter is requesting proposals for professional City Planner Services under RFP No. 2026-04.
The selected consultant will serve as the City's primary planning professional, handling current planning (permit processing, staff reports, public hearings), long-range planning (General Plan and Housing Element updates, CEQA compliance, zoning amendments), and administrative coordination with regional agencies like TCAG, HCD, and Caltrans. Minimum qualifications include a professional degree in urban planning (AICP preferred) and five years of municipal planning experience in California. The contract term is for an initial three years with two one-year renewal options. Proposals are due by September 4, 2026, at 4:00 PM Pacific Time via email to [email protected] or hand-delivery. A question deadline is set for August 14, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Cover Letter
- Firm Overview
- Key Personnel Resumes
- References
- Proposed Approach
- Fee Proposal
- Insurance Evidence
REQUIRED ATTACHMENTS
Exhibit A: Standard Professional Services Agreement, Exhibit B: General Plan Land Use Map and Zoning Map
REQUIRED STAFFING
3- Submit to
- 100 N. C Street, Exeter, CA 93221
- Duration
- 60 months
- Scope location
- Exeter, CA
Questions about this RFP
How do I respond to this RFP from City of Exeter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 N. C Street, Exeter, CA 93221. For questions, contact Jason Ridenour.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Exeter in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Ridenour at (559) 592-4539. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, City Planner, Professional Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Firm Overview, Key Personnel Resumes, References, Proposed Approach, Fee Proposal, Insurance Evidence. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of key personnel (25), Demonstrated experience serving comparable California cities (20), Proposed approach and methodology (20), References and past performance (15), Co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Exeter?
All active and historical solicitations from City of Exeter are tracked and searchable. As a city agency, City of Exeter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Standard Professional Services Agreement, Exhibit B: General Plan Land Use Map and Zoning Map. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Exeter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Exeter, CA. Review the full solicitation for detailed scope requirements.