City of Exeter Website Redesign, CMS, Hosting, and Accessibility Compliance Services RFP No. 2026-05
City of ExeterCity · Exeter, CA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Primary contact
- Francesca Nevarez
The 30-second brief
The City of Exeter is soliciting proposals under RFP No. 2026-05 for the design, development, implementation, hosting, maintenance, and ongoing support of a new municipal website. Key objectives include modernizing the site, improving navigation, ensuring WCAG 2.1 AA accessibility compliance, and providing an easy-to-use CMS. The scope covers content migration, responsive mobile design, security updates, staff training, analytics, and modules for news, calendars, and online forms. Vendors must demonstrate experience with California municipal government websites and have completed at least five comparable projects in the last five years. Proposals are due electronically by September 18, 2026, at 4:00 p.m. Pacific Time. A tentative project kickoff is scheduled for October 2026 with a target launch in early 2027.
Website discovery and planning, Custom design, Content migration, Responsive/mobile design, ADA accessibility review and monitoring, Hosting, Security updates, Staff training, Analytics, Search functionality, Emergency alert banner, Calendar, News module, Online forms, Staff directory, Agenda and meeting integration, Social media integration
Qualifications and Experience with Municipal Website Projects (20), Proposed Website Design User Experience and Functionality (20), Technical Capabilities CMS Features and Security (20), ADA Accessibility Compliance and Ongoing Accessibility Services (15), Project Approach Implementation Schedule and Training (10), Cost Proposal and Overall Value (15)
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Summary
The City of Exeter is soliciting proposals under RFP No. 2026-05 for the design, development, implementation, hosting, maintenance, and ongoing support of a new municipal website.
Key objectives include modernizing the site, improving navigation, ensuring WCAG 2.1 AA accessibility compliance, and providing an easy-to-use CMS. The scope covers content migration, responsive mobile design, security updates, staff training, analytics, and modules for news, calendars, and online forms. Vendors must demonstrate experience with California municipal government websites and have completed at least five comparable projects in the last five years. Proposals are due electronically by September 18, 2026, at 4:00 p.m. Pacific Time. A tentative project kickoff is scheduled for October 2026 with a target launch in early 2027.
EVALUATION CRITERIA
Qualifications and Experience with Municipal Website Projects (20), Proposed Website Design User Experience and Functionality (20), Technical Capabilities CMS Features and Security (20), ADA Accessibility Compliance and Ongoing Accessibility Services (15), Project Approach Implementation Schedule and Training (10), Cost Proposal and Overall Value (15)
REQUIRED DELIVERABLES
17- Website discovery and planning
- Custom design
- Content migration
- Responsive/mobile design
- ADA accessibility review and monitoring
- Hosting
- Security updates
- Staff training
- Analytics
- Search functionality
- Emergency alert banner
- Calendar
- News module
- Online forms
- Staff directory
- Agenda and meeting integration
- Social media integration
REQUIRED ATTACHMENTS
10- Cover Letter
- Company Profile
- Project Team
- Relevant Experience
- Technical Approach
- Implementation Schedule
- Training Plan
- Support Plan
- Cost Proposal
- References
- Submit to
- [email protected]
- Scope location
- Exeter, CA
Questions about this RFP
How do I respond to this RFP from City of Exeter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Francesca Nevarez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Exeter in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Francesca Nevarez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Website discovery and planning, Custom design, Content migration, Responsive/mobile design, ADA accessibility review and monitoring, Hosting, Security updates, Staff training, Analytics, Search functionality, Emergency alert banner, Calendar, News module, Online forms, Staff directory, Agenda and me. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience with Municipal Website Projects (20), Proposed Website Design User Experience and Functionality (20), Technical Capabilities CMS Features and Security (20), ADA Accessibi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Exeter?
All active and historical solicitations from City of Exeter are tracked and searchable. As a city agency, City of Exeter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Profile, Project Team, Relevant Experience, Technical Approach, Implementation Schedule, Training Plan, Support Plan, Cost Proposal, References. Review the full document from City of Exeter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Exeter, CA. Review the full solicitation for detailed scope requirements.