City of Evanston - Municipal Facility Decarbonization Plan - RFP 26-55 (2026)
City of EvanstonCity · Evanston, IL- Due
- Dec 18, 2026
- 36 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Cheryl Stuart
- (847) 866-2935
The 30-second brief
The City of Evanston is seeking consulting firms or collaborative teams to develop a comprehensive Municipal Facility Decarbonization Plan for municipal buildings 10,000 square feet and larger, pursuant to the Healthy Buildings Ordinance (HBO). The scope includes facility condition assessments, ASHRAE Level II audits, energy use analysis, building envelope assessments (exterior walls, windows, doors, roofs), equipment inventories for HVAC, electrical, appliances, and plumbing, establishing energy and emissions baselines, and creating individual building decarbonization plans and a strategic building portfolio capital plan. Key project assets include various community centers, fire stations, the main public library, parking garages, a service center, and the water treatment plant. Proposals are due by 2:00 P.M. on December 18, 2026, submitted electronically via DemandStar. A non-mandatory pre-proposal virtual meeting is scheduled for November 18, 2026. The contract term desired is one year, with a 25% M/W/D/EBE participation goal.
Facility Condition Assessment Reports, 2025 Energy Star Portfolio Manager benchmarking data for each building verified by a professional engineer including gross floor area verification, Building audits (ASHRAE Level 1 or Level 2 audits), Decarbonization plan/roadmap for each building including recommendations for Resilience Hubs (Heating & Cooling Centers) based on Phius REVIVE 2024 standards, Strategic building portfolio capital plan
Qualifications and Expertise, Price, Organization and Completeness of Proposal, Willingness to Execute the City of Evanston’s Professional Services Agreement, M/W/D/EBE Participation
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Summary
The City of Evanston is seeking consulting firms or collaborative teams to develop a comprehensive Municipal Facility Decarbonization Plan for municipal buildings 10,000 square feet and larger, pursuant to the Healthy Buildings Ordinance (HBO).
The scope includes facility condition assessments, ASHRAE Level II audits, energy use analysis, building envelope assessments (exterior walls, windows, doors, roofs), equipment inventories for HVAC, electrical, appliances, and plumbing, establishing energy and emissions baselines, and creating individual building decarbonization plans and a strategic building portfolio capital plan. Key project assets include various community centers, fire stations, the main public library, parking garages, a service center, and the water treatment plant. Proposals are due by 2:00 P.M. on December 18, 2026, submitted electronically via DemandStar. A non-mandatory pre-proposal virtual meeting is scheduled for November 18, 2026. The contract term desired is one year, with a 25% M/W/D/EBE participation goal.
EVALUATION CRITERIA
5- Qualifications and Expertise
- Price
- Organization and Completeness of Proposal
- Willingness to Execute the City of Evanston’s Professional Services Agreement
- M/W/D/EBE Participation
REQUIRED DELIVERABLES
Facility Condition Assessment Reports, 2025 Energy Star Portfolio Manager benchmarking data for each building verified by a professional engineer including gross floor area verification, Building audits (ASHRAE Level 1 or Level 2 audits), Decarbonization plan/roadmap for each building including recommendations for Resilience Hubs (Heating & Cooling Centers) based on Phius REVIVE 2024 standards, Strategic building portfolio capital plan
REQUIRED ATTACHMENTS
12- Exhibit A – Disclosure of Ownership Interests
- Exhibit B – Additional Information Sheet
- Exhibit C – Conflict of Interest Form
- Exhibit D – Acknowledgment of Understanding
- Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification
- Exhibit G – M/W/D/EBE Participation Compliance Form
- Exhibit G – M/W/D/EBE Utilization Summary Report
- Exhibit H – M/W/D/EBE Participation Waiver Request
- Exhibit J – Professional Services Agreement Acknowledgment
- Exhibit J - Consultant Certification and Verification
- Certificate of insurance
- Template Strategic Decarbonization Plan
- Submit to
- www.demandstar.com
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this RFP from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Cheryl Stuart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Stuart at (847) 866-2935. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility Condition Assessment Reports, 2025 Energy Star Portfolio Manager benchmarking data for each building verified by a professional engineer including gross floor area verification, Building audits (ASHRAE Level 1 or Level 2 audits), Decarbonization plan/roadmap for each building including reco. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Expertise, Price, Organization and Completeness of Proposal, Willingness to Execute the City of Evanston’s Professional Services Agreement, M/W/D/EBE Participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Disclosure of Ownership Interests, Exhibit B – Additional Information Sheet, Exhibit C – Conflict of Interest Form, Exhibit D – Acknowledgment of Understanding, Exhibit E – Anti-Collusion. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.