City of Evanston - Gymnastics Recreation Programming and Instruction - Bid 26-57 (2026)
City of EvanstonCity · Evanston, IL- Due
- Dec 1, 2026
- 17 days left
- Posted
- Nov 12, 2026
- Primary contact
- Cheryl Stuart
- (617) 675-4444
The 30-second brief
The City of Evanston Parks and Recreation Department is seeking bids from experienced firms for youth, teen, and adult recreational gymnastics classes, camps, birthday parties, and private lessons. Services include gymnastics, cheer, dance, and tumbling instruction in city community centers, primarily Chandler-Newberger Community Center and Prieto Community Center. Vendors will provide classes and instruction for approximately 60 classes per week with about 300 participants each session. The submission deadline is December 1, 2026, at 2:00 P.M., with electronic bid submittal required via DemandStar. A virtual bid opening will be held via Google Meet.
Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities, delivery or completion date, product appearance, workmanship, finish, taste, feel, overall quality, results of product testing, maintenance costs and warranty provisions, repurchase or residual value
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Summary
The City of Evanston Parks and Recreation Department is seeking bids from experienced firms for youth, teen, and adult recreational gymnastics classes, camps, birthday parties, and private lessons.
Services include gymnastics, cheer, dance, and tumbling instruction in city community centers, primarily Chandler-Newberger Community Center and Prieto Community Center. Vendors will provide classes and instruction for approximately 60 classes per week with about 300 participants each session. The submission deadline is December 1, 2026, at 2:00 P.M., with electronic bid submittal required via DemandStar. A virtual bid opening will be held via Google Meet.
EVALUATION CRITERIA
18- Adherence to all conditions and requirements of the bid specifications
- Price
- Qualifications of the bidder including past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion date
- Product appearance
- Workmanship
- Finish
- Taste
- Feel
- Overall quality
- Results of product testing
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED ATTACHMENTS
8- Exhibit A Bid Form
- Exhibit B Disclosure of Ownership Interests
- Exhibit C Additional Information Sheet
- Exhibit D Conflict of Interest
- Exhibit E Parks
- Recreation and Community Services Department Vendor Contract for services
- Tax Form W-9
- Bid Bond
- Submit to
- www.demandstar.com
- Scope location
- Evanston, IL
Questions about this BID
How do I respond to this Bid from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Cheryl Stuart.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Stuart at (617) 675-4444. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder including past performance, financial responsibility, general reputation, experience, servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Bid Form, Exhibit B Disclosure of Ownership Interests, Exhibit C Additional Information Sheet, Exhibit D Conflict of Interest, Exhibit E Parks, Recreation and Community Services Department V. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.
