City of Eureka 2026 Site Furnishing Event Rental Needs RFP
City of EurekaCity · Eureka, MO- Due
- Feb 17, 2026
- Deadline passed
- Posted
- Feb 2, 2026
- Primary contact
- Ann Moore
- (636) 938-6775
The 30-second brief
The City of Eureka, Missouri is soliciting sealed proposals for its 2026 Site Furnishing Event Rental Needs. The scope of work involves providing and servicing various rental items for city events throughout the year, including the Easter Egg Hunt, Independence Day Celebration, and Eureka Days. Required equipment includes standard and ADA porta potties, handwashing stations, vertical mast light towers, various sized tents (20'x20', 60'x100', 40'x40'), a 65' boom lift, 500 bike racks, 4-passenger and 6-passenger golf carts, and utility/ATV style trucks. Bidders must meet specific insurance requirements, including $2 million in general liability. Proposals are due by 2:00 P.M. on February 17, 2026, at the Eureka Parks & Recreation Office.
The City reserves the right to reject any or all proposals
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Summary
The City of Eureka, Missouri is soliciting sealed proposals for its 2026 Site Furnishing Event Rental Needs.
The scope of work involves providing and servicing various rental items for city events throughout the year, including the Easter Egg Hunt, Independence Day Celebration, and Eureka Days. Required equipment includes standard and ADA porta potties, handwashing stations, vertical mast light towers, various sized tents (20'x20', 60'x100', 40'x40'), a 65' boom lift, 500 bike racks, 4-passenger and 6-passenger golf carts, and utility/ATV style trucks. Bidders must meet specific insurance requirements, including $2 million in general liability. Proposals are due by 2:00 P.M. on February 17, 2026, at the Eureka Parks & Recreation Office.
EVALUATION CRITERIA
The City reserves the right to reject any or all proposals
REQUIRED ATTACHMENTS
Certificate of Insurance
- Submit to
- Eureka Parks & Recreation Office, #1 Coffey Park Lane, Eureka, MO 63025
- Scope location
- Eureka, MO
Questions about this RFP
How do I respond to this RFP from City of Eureka?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Eureka Parks & Recreation Office, #1 Coffey Park Lane, Eureka, MO 63025. For questions, contact Ann Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Eureka in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ann Moore at (636) 938-6775. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The City reserves the right to reject any or all proposals" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Eureka?
All active and historical solicitations from City of Eureka are tracked and searchable. As a city agency, City of Eureka regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance. Review the full document from City of Eureka for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eureka, MO. Review the full solicitation for detailed scope requirements.