City of Elma Public Works Department - Safe Streets For All Safety Action Plan - RFQ - 2026
City of ElmaCity · Elma, WA- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Jan 8, 2026
- Duration
- 14 months
- Primary contact
- Kristen Bryant
- (425) 247-9619
The 30-second brief
The City of Elma Public Works Department is seeking professional consulting services to develop a Safe Streets and Roads for All (SS4A) Safety Action Plan and temporary demonstration safety improvements. The project involves traffic data collection, public outreach, transportation planning, preliminary engineering, NEPA environmental review, and safety analysis along Main Street and within a ten-block radius of local schools. Funded by a USDOT federal Safe Streets for All grant (Grant No. 693JJ32540168), the scope includes creating temporary traffic calming and lighting demonstration projects, evaluating performance metrics, and drafting the final Safety Action Plan. Submissions are due by January 23, 2026, with an estimated professional services budget of $118,000.
Engagement summaries and documentation of feedback; Draft Action Plan in PDF and editable formats; Baseline Report; List of Demonstration projects; NEPA environmental review documentation; Preliminary Engineering (30%) of demonstration projects; Engineering of demonstration project(s) brought up to a 100% design level; Construction set of documents; Final Safety Action Plan in PDF and editable formats
Project Understanding and Approach (25 points), Relevant Experience with SS4A or Transportation Safety Planning (25 points), Key Personnel Qualifications (20 points), Relevant Experience with Public Outreach (20 points), Ability to Meet Schedule (10 points)
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Summary
The City of Elma Public Works Department is seeking professional consulting services to develop a Safe Streets and Roads for All (SS4A) Safety Action Plan and temporary demonstration safety improvements.
The project involves traffic data collection, public outreach, transportation planning, preliminary engineering, NEPA environmental review, and safety analysis along Main Street and within a ten-block radius of local schools. Funded by a USDOT federal Safe Streets for All grant (Grant No. 693JJ32540168), the scope includes creating temporary traffic calming and lighting demonstration projects, evaluating performance metrics, and drafting the final Safety Action Plan. Submissions are due by January 23, 2026, with an estimated professional services budget of $118,000.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Engagement summaries and documentation of feedback
- Draft Action Plan in PDF and editable formats
- Baseline Report
- List of Demonstration projects
- NEPA environmental review documentation
- Preliminary Engineering (30%) of demonstration projects
- Engineering of demonstration project(s) brought up to a 100% design level
- Construction set of documents
- Final Safety Action Plan in PDF and editable formats
REQUIRED ATTACHMENTS
6- General description of firm's background, capability, and experience
- Familiarity with Transportation Standards and Codes
- Description of past successful projects
- Key personnel qualifications and roles
- Subconsultant qualifications and scope of participation
- Current workload and anticipated staff availability and organization chart
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Elma, WA
Questions about this RFQ
How do I respond to this RFQ from City of Elma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kristen Bryant.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Elma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristen Bryant at (425) 247-9619. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Transportation engineer, professional planner, project manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Engagement summaries and documentation of feedback; Draft Action Plan in PDF and editable formats; Baseline Report; List of Demonstration projects; NEPA environmental review documentation; Preliminary Engineering (30%) of demonstration projects; Engineering of demonstration project(s) brought up to. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Approach (25 points), Relevant Experience with SS4A or Transportation Safety Planning (25 points), Key Personnel Qualifications (20 points), Relevant Experience with Public O..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Elma?
All active and historical solicitations from City of Elma are tracked and searchable. As a city agency, City of Elma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 14 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General description of firm's background, capability, and experience; Familiarity with Transportation Standards and Codes; Description of past successful projects; Key personnel qualifications and rol. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Elma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elma, WA. Review the full solicitation for detailed scope requirements.