City of Elk Grove Budget Software Solution RFP Addendum 2023
City of Elk GroveCity · Elk Grove, CA- Due
- Mar 13, 2026
- Deadline passed
- Posted
- Mar 3, 2023
- Contract term
- 5 years
- Primary contact
- Nathan Bagwill
The 30-second brief
This addendum to the RFP for Delivery and Implementation of a Budget Software Solution includes the City's Standard General Services Contract (Attachment B) as referenced in the Payment Terms and Guidelines for Proposal sections. It is issued by the City of Elk Grove Finance Department.
Administrative documentation, End-user documentation, Electronic format documentation and reports, Services/tools for administrative and reporting tasks, Training plan, Functional testing sessions, Fully functioning system demonstration
Technical architecture, Functional requirements, Vendor experience, Maintenance and support, Work Plan, Quality and Responsiveness of the Proposal, Overall proposals fit with the City's strategic objectives, Proposer demonstrations and implementation proposal, Demonstrated ability to support a successfully implemented Budget Software post-installation (sustainment) and the feasibility of Proposer's support options, Cost of overall proposal, Cost of maintenance and support proposal, Suitability of project team and/or third-party integrator in meeting the City's needs, Suitability of proposal in meeting the City's needs, Reputation and references, Ability to understand the business needs of the users, Ability to work as a team with multiple agencies and Project Managers, Functionality, Cost, Qualifications: Firm / Personnel, Demonstration
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Summary
This addendum to the RFP for Delivery and Implementation of a Budget Software Solution includes the City's Standard General Services Contract (Attachment B) as referenced in the Payment Terms and Guidelines for Proposal sections. It is issued by the City of Elk Grove Finance Department.
EVALUATION CRITERIA
Technical architecture, Functional requirements, Vendor experience, Maintenance and support, Work Plan, Quality and Responsiveness of the Proposal, Overall proposals fit with the City's strategic objectives, Proposer demonstrations and implementation proposal, Demonstrated ability to support a successfully implemented Budget Software post-installation (sustainment) and the feasibility of Proposer's support options, Cost of overall proposal, Cost of maintenance and support proposal, Suitability of project team and/or third-party integrator in meeting the City's needs, Suitability of proposal in meeting the City's needs, Reputation and references, Ability to understand the business needs of the users, Ability to work as a team with multiple agencies and Project Managers, Functionality, Cost, Qualifications: Firm / Personnel, Demonstration
REQUIRED DELIVERABLES
7- Administrative documentation
- End-user documentation
- Electronic format documentation and reports
- Services/tools for administrative and reporting tasks
- Training plan
- Functional testing sessions
- Fully functioning system demonstration
REQUIRED ATTACHMENTS
Proposer Checklist, Company and Partner Information and Qualifications Form, Desired Functionality Matrix, Technical Specifications, Price Proposal, Proposal Summary, Scope of Services, Statement of Qualifications, Implementation Plan, Training Plan, Ongoing Customer Service and Technical Support Options, Copy of Elk Grove Business License or Letter of Intent to Apply for License, Attachment B: Standard General Services Contract, Exhibit A: Scope of Work, Exhibit B: Price, Exhibit C: Schedule of Performance, Exhibit D: Insurance Requirements, Exhibit E: Certificate of Compliance With Labor Code § 3700, Release and Indemnification
- Duration
- 60 months
- Scope location
- Elk Grove, CA
Questions about this RFP
How do I respond to this RFP from City of Elk Grove?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Nathan Bagwill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Elk Grove in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nathan Bagwill. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Administrative documentation, End-user documentation, Electronic format documentation and reports, Services/tools for administrative and reporting tasks, Training plan, Functional testing sessions, Fully functioning system demonstration. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical architecture, Functional requirements, Vendor experience, Maintenance and support, Work Plan, Quality and Responsiveness of the Proposal, Overall proposals fit with the City's strategic obje..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Elk Grove?
All active and historical solicitations from City of Elk Grove are tracked and searchable. As a city agency, City of Elk Grove regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Checklist, Company and Partner Information and Qualifications Form, Desired Functionality Matrix, Technical Specifications, Price Proposal, Proposal Summary, Scope of Services, Statement of Q. Review the full document from City of Elk Grove for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elk Grove, CA. Review the full solicitation for detailed scope requirements.