City of Elgin Professional Engineering Services for PFAS Treatment Optimization Study - RFP 26-037 (2026)
City of Elgin cityCity · Elgin, IL- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Nickon Etminan
- (847) 931-5606
The 30-second brief
The City of Elgin Utilities Department requests proposals from qualified engineering firms for professional engineering services regarding a PFAS Treatment Evaluation and Powdered Activated Carbon (PAC) Optimization Study at the Leo Nelson Riverside Water Treatment Plant. The study encompasses evaluating existing PAC and GAC treatment processes, seasonal PAC treatability and dosage testing, assessing granular activated carbon filter performance, water sampling and analytical testing for PFOA, PFOS, MIB, and geosmin, identifying operational limitations, and developing recommendations with conceptual capital and O&M costs. The anticipated total project budget is not to exceed $200,000, including a $50,000 analytical allowance. Proposals are due by October 30, 2026, at 3:00 PM via the City of Elgin web portal. Mandatory and requested proposal attachments include technical and pricing proposals, an agreement, a bidder employee utilization form, certification requirements, EEO guidelines, certificate of insurance, references, sexual harassment policy, and a tax/collusion/debarment affidavit.
Qualifications, staffing or loading, familiarity with the site and the work, past record, technical approach
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Summary
The City of Elgin Utilities Department requests proposals from qualified engineering firms for professional engineering services regarding a PFAS Treatment Evaluation and Powdered Activated Carbon (PAC) Optimization Study at the Leo Nelson Riverside Water Treatment Plant.
The study encompasses evaluating existing PAC and GAC treatment processes, seasonal PAC treatability and dosage testing, assessing granular activated carbon filter performance, water sampling and analytical testing for PFOA, PFOS, MIB, and geosmin, identifying operational limitations, and developing recommendations with conceptual capital and O&M costs. The anticipated total project budget is not to exceed $200,000, including a $50,000 analytical allowance. Proposals are due by October 30, 2026, at 3:00 PM via the City of Elgin web portal. Mandatory and requested proposal attachments include technical and pricing proposals, an agreement, a bidder employee utilization form, certification requirements, EEO guidelines, certificate of insurance, references, sexual harassment policy, and a tax/collusion/debarment affidavit.
EVALUATION CRITERIA
5- Qualifications
- Staffing or loading
- Familiarity with the site and the work
- Past record
- Technical approach
REQUIRED ATTACHMENTS
10- AGREEMENT
- BIDDER’S EMPLOYEE UTILIZATION FORM
- CERTIFICATION REQUIREMENTS
- EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES
- CERTIFICATE OF INSURANCE
- REFERENCES
- SEXUAL HARASSMENT
- TAX COLLUSION DEBARMENT PREVAILING WAGE LEGAL STATUS OF EMPLOYEES AFFIDAVIT
- TECHNICAL PROPOSAL (PART A)
- PRICING PROPOSAL (PART B)
- Submit to
- https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx
- Duration
- 12 months
- Scope location
- Elgin, IL
- Reported agency
- City of Elgin
Questions about this RFP
How do I respond to this RFP from City of Elgin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx. For questions, contact Nickon Etminan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Elgin city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nickon Etminan at (847) 931-5606. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, staffing or loading, familiarity with the site and the work, past record, technical approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Elgin city?
All active and historical solicitations from City of Elgin city are tracked and searchable. As a city agency, City of Elgin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: AGREEMENT, BIDDER’S EMPLOYEE UTILIZATION FORM, CERTIFICATION REQUIREMENTS, EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES, CERTIFICATE OF INSURANCE, REFERENCES, SEXUAL HARASSMENT, TAX COLLUSION DEBARM. Review the full document from City of Elgin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elgin, IL. Review the full solicitation for detailed scope requirements.