City of Edmond - Polemount Transformers - JPB27-004 (2026)
City of EdmondCity · Edmond, OK- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 1 year
- Primary contact
- Sheila Briesch
- (405) 359-4526
The 30-second brief
The City of Edmond and YourGovShop are seeking bids for single-phase, polemount distribution transformers for Edmond Electric on an as-needed basis. The scope involves providing conventional polemount transformers with various KVA ratings, primary voltages (7200/12470Y and 7620/13200), and secondary winding options (copper windings or manufacturer's standard practices) conforming to ANSI and NEMA standards. Units must include internal fault detectors, light gray ANSI #70 finish coating, and mineral insulating oil containing less than 2ppm PCB. Bidders must submit guaranteed average core and winding losses with their quotation for evaluation using a specific loss evaluation formula. The submission deadline is October 6, 2026, and the contract term is expected to run from October 26, 2026, through June 30, 2027, with the option to renew annually for four additional years.
Single-phase polemount distribution transformers with various KVA ratings (1.5 KVA to 250 KVA), Primary and secondary voltages, Internal fault detectors, Copper or standard windings, Guaranteed average core losses, And guaranteed average winding losses.
Lowest acceptable offer per item or groups of items or on an all-or-none basis, evaluated with loss formula (Bid Price + $7.72 x core loss watts + $3.89 x winding loss watts)
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Summary
The City of Edmond and YourGovShop are seeking bids for single-phase, polemount distribution transformers for Edmond Electric on an as-needed basis.
The scope involves providing conventional polemount transformers with various KVA ratings, primary voltages (7200/12470Y and 7620/13200), and secondary winding options (copper windings or manufacturer's standard practices) conforming to ANSI and NEMA standards. Units must include internal fault detectors, light gray ANSI #70 finish coating, and mineral insulating oil containing less than 2ppm PCB. Bidders must submit guaranteed average core and winding losses with their quotation for evaluation using a specific loss evaluation formula. The submission deadline is October 6, 2026, and the contract term is expected to run from October 26, 2026, through June 30, 2027, with the option to renew annually for four additional years.
EVALUATION CRITERIA
Lowest acceptable offer per item or groups of items or on an all-or-none basis, evaluated with loss formula (Bid Price + $7.72 x core loss watts + $3.89 x winding loss watts)
REQUIRED DELIVERABLES
Single-phase polemount distribution transformers with various KVA ratings (1.5 KVA to 250 KVA), Primary and secondary voltages, Internal fault detectors, Copper or standard windings, Guaranteed average core losses, And guaranteed average winding losses.
REQUIRED ATTACHMENTS
7- Non-Collusion Affidavit
- Bid Price quotation form
- Guaranteed Average Core Loss form
- Guaranteed Average Winding Loss form
- Drawings showing equipment dimensions
- Weight
- Nameplate example
- Submit to
- https://edmondok.ionwave.net/Login.aspx
- Duration
- 8 months
- Scope location
- Edmond, OK
Questions about this BID
How do I respond to this Bid from City of Edmond?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://edmondok.ionwave.net/Login.aspx. For questions, contact Sheila Briesch.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Edmond in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Briesch at (405) 359-4526. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Single-phase polemount distribution transformers with various KVA ratings (1.5 KVA to 250 KVA), Primary and secondary voltages, Internal fault detectors, Copper or standard windings, Guaranteed average core losses, And guaranteed average winding losses.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest acceptable offer per item or groups of items or on an all-or-none basis, evaluated with loss formula (Bid Price + $7.72 x core loss watts + $3.89 x winding loss watts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edmond?
All active and historical solicitations from City of Edmond are tracked and searchable. As a city agency, City of Edmond regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Bid Price quotation form, Guaranteed Average Core Loss form, Guaranteed Average Winding Loss form, Drawings showing equipment dimensions, weight, and nameplate example. Review the full document from City of Edmond for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. Review the full solicitation for detailed scope requirements.