City of Edmond - Pavement Assessment - RFP27-006 (2026)
City of EdmondCity · Edmond, OK- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 1 year
- Primary contact
- Sheila Briesch
- (405) 359-4526
The 30-second brief
The City of Edmond seeks proposals from qualified vendors to provide comprehensive pavement condition assessment surveys and deflection testing, to be used in conjunction with Cityworks and GIS for the Pavement Management Program. The scope covers approximately 199.69 lane miles within Ward 2B and additional specified streets, totaling various surface types including asphalt, chipseal, concrete, dirt, and gravel. Deliverables include pavement condition index (PCI) ratings per ASTM D6433, ArcGIS-compatible street centerline integration, an Excel-based pavement prioritization and maintenance planning tool, and staff training. The submission deadline is October 15, 2026, with questions due September 11, 2026. Required submissions include a Non-Collusion Affidavit and proposal documents. Evaluation is based on price, implementation plan, proposer profile, qualifications, and references.
Price, Implementation plan, Proposer profile, Bidder's qualifications and responsiveness to RFP, References
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Summary
The City of Edmond seeks proposals from qualified vendors to provide comprehensive pavement condition assessment surveys and deflection testing, to be used in conjunction with Cityworks and GIS for the Pavement Management Program.
The scope covers approximately 199.69 lane miles within Ward 2B and additional specified streets, totaling various surface types including asphalt, chipseal, concrete, dirt, and gravel. Deliverables include pavement condition index (PCI) ratings per ASTM D6433, ArcGIS-compatible street centerline integration, an Excel-based pavement prioritization and maintenance planning tool, and staff training. The submission deadline is October 15, 2026, with questions due September 11, 2026. Required submissions include a Non-Collusion Affidavit and proposal documents. Evaluation is based on price, implementation plan, proposer profile, qualifications, and references.
EVALUATION CRITERIA
5- Price
- Implementation plan
- Proposer profile
- Bidder's qualifications and responsiveness to RFP
- References
REQUIRED ATTACHMENTS
Non-Collusion Affidavit, Proposal
- Submit to
- https://edmondok.ionwave.net/Login.aspx
- Duration
- 12 months
- Scope location
- Edmond, OK
- Projected sq ft
- 1,056,585 sq ft
Questions about this RFP
How do I respond to this RFP from City of Edmond?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://edmondok.ionwave.net/Login.aspx. For questions, contact Sheila Briesch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edmond in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Briesch at (405) 359-4526. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Implementation plan, Proposer profile, Bidder's qualifications and responsiveness to RFP, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edmond?
All active and historical solicitations from City of Edmond are tracked and searchable. As a city agency, City of Edmond regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Proposal. Review the full document from City of Edmond for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. The total projected area is 1056585 sq ft. Review the full solicitation for detailed scope requirements.