City of Denton Voluntary Insurance Products RFP 9075 - 2026
City of DentonCity · Denton, TX- Due
- Jul 29, 2026
- Deadline passed
- Posted
- Jun 17, 2026
- Contract term
- 3 years
- Primary contact
- Christina Dormady
- (940) 349-7100
The 30-second brief
The City of Denton is seeking proposals for voluntary insurance products including Voluntary Accident insurance, Voluntary Critical Illness insurance, Voluntary Hospital Indemnity insurance, Pre-Paid Legal insurance, and Pet insurance, effective January 1, 2027. Additionally, the scope includes a Critical Illness Insurance solution for eligible Peace Officer and Firefighter retirees to fully comply with H.B. 4144 requirements. Submissions are due by July 29, 2026, and must be submitted via IONWAVE or hard copy to 901-B Texas Street, Denton, TX 76209. The contract term is for three years with options to renew for two additional one-year periods.
Voluntary Accident Insurance, Voluntary Critical Illness Insurance, Voluntary Hospital Indemnity Insurance, Pre-Paid Legal Insurance, Pet Insurance, Critical Illness Insurance Solution under H.B. 4144
Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs - 40%, Indicators of Probable Performance under contract - 10%, Price, Total Cost of Ownership - 50%
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Summary
The City of Denton is seeking proposals for voluntary insurance products including Voluntary Accident insurance, Voluntary Critical Illness insurance, Voluntary Hospital Indemnity insurance, Pre-Paid Legal insurance, and Pet insurance, effective January 1, 2027.
Additionally, the scope includes a Critical Illness Insurance solution for eligible Peace Officer and Firefighter retirees to fully comply with H.B. 4144 requirements. Submissions are due by July 29, 2026, and must be submitted via IONWAVE or hard copy to 901-B Texas Street, Denton, TX 76209. The contract term is for three years with options to renew for two additional one-year periods.
EVALUATION CRITERIA
7- Compliance with specifications
- Quality
- Reliability
- Characteristics to meet stated or implied needs - 40%
- Indicators of Probable Performance under contract - 10%
- Price
- Total Cost of Ownership - 50%
REQUIRED DELIVERABLES
6- Voluntary Accident Insurance
- Voluntary Critical Illness Insurance
- Voluntary Hospital Indemnity Insurance
- Pre-Paid Legal Insurance
- Pet Insurance
- Critical Illness Insurance Solution under H.B. 4144
REQUIRED ATTACHMENTS
10- Executive summary
- Company Background & Experience
- Plan Design Requirements by Product Type
- Administration & Implementation Requirements
- Rate Requirements
- No Loss / No Gain Guarantee
- Supplemental Health RFP Questionnaire
- Conflict of Interest Questionnaire
- Invoice Example
- Completed Pricing Sheet
- Submit to
- https://dentontx.ionwave.net/PublicDetail.aspx?bidID=2328&SourceType=2
- Duration
- 36 months
- Scope location
- Denton, TX
Questions about this RFP
How do I respond to this RFP from City of Denton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dentontx.ionwave.net/PublicDetail.aspx?bidID=2328&SourceType=2. For questions, contact Christina Dormady.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Denton in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christina Dormady at (940) 349-7100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Voluntary Accident Insurance, Voluntary Critical Illness Insurance, Voluntary Hospital Indemnity Insurance, Pre-Paid Legal Insurance, Pet Insurance, Critical Illness Insurance Solution under H.B. 4144. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs - 40%, Indicators of Probable Performance under contract - 10%, Price, Total Cost of Ownership - 5..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Denton?
All active and historical solicitations from City of Denton are tracked and searchable. As a city agency, City of Denton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, Company Background & Experience, Plan Design Requirements by Product Type, Administration & Implementation Requirements, Rate Requirements, No Loss / No Gain Guarantee, Supplemental. Review the full document from City of Denton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denton, TX. Review the full solicitation for detailed scope requirements.