City of Delaware Unity Community Center and Fire Station 302 Window Replacement RFP No. 26-04 2026
City of Delaware cityCity · Delaware, OH- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Duration
- 1 months
- Primary contact
- Kaci Goebbel
The 30-second brief
The City of Delaware is seeking competitive proposals from qualified contractors for the removal and installation of replacement windows at the Unity Community Center and Fire Station 302 under RFP No. 26-04. The project requires new, insulated, double-pane, NFRC and ENERGY STAR certified windows that meet FGIA/AAMA commercial standards. The scope includes all labor, materials, equipment, and disposal using a cut-and-replace installation method. Respondents must have a minimum of five years of experience in commercial window replacement and provide at least three references from the past five years. Proposals are due via email by September 10, 2026, at 2:00 P.M. EDT, with a question deadline of August 26, 2026. The City aims for project completion by October 31, 2026.
Manufacturer product literature, Technical specifications, Warranty documentation, Estimated lead times, NFRC/ENERGY STAR certifications, Cost proposal, Project schedule
Respondent Qualifications and Experience (30%), Project Approach and Proposed Schedule (25%), Quality of Proposed Window System (20%), Cost (20%), Warranty (5%)
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Summary
The City of Delaware is seeking competitive proposals from qualified contractors for the removal and installation of replacement windows at the Unity Community Center and Fire Station 302 under RFP No. 26-04.
The project requires new, insulated, double-pane, NFRC and ENERGY STAR certified windows that meet FGIA/AAMA commercial standards. The scope includes all labor, materials, equipment, and disposal using a cut-and-replace installation method. Respondents must have a minimum of five years of experience in commercial window replacement and provide at least three references from the past five years. Proposals are due via email by September 10, 2026, at 2:00 P.M. EDT, with a question deadline of August 26, 2026. The City aims for project completion by October 31, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Manufacturer product literature
- Technical specifications
- Warranty documentation
- Estimated lead times
- NFRC/ENERGY STAR certifications
- Cost proposal
- Project schedule
REQUIRED ATTACHMENTS
Exhibit A-Window Inventory and Photograph Examples
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Delaware, OH
- Reported agency
- City of Delaware
Questions about this RFP
How do I respond to this RFP from City of Delaware city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kaci Goebbel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Delaware city in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kaci Goebbel. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, on-site superintendent, lead installer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Manufacturer product literature, Technical specifications, Warranty documentation, Estimated lead times, NFRC/ENERGY STAR certifications, Cost proposal, Project schedule. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Respondent Qualifications and Experience (30%), Project Approach and Proposed Schedule (25%), Quality of Proposed Window System (20%), Cost (20%), Warranty (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Delaware city?
All active and historical solicitations from City of Delaware city are tracked and searchable. As a city agency, City of Delaware city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A-Window Inventory and Photograph Examples. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Delaware city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Delaware, OH. Review the full solicitation for detailed scope requirements.