Civic IQ
RFPCLOSED

City of Delaware Income Tax Form Printing and Mailing Services RFP 2025

City of Delaware city, City of Delaware city, OH·City
Nov 10, 2025
Posted Date
Nov 24, 2025
Submission Deadline
Reported Agency
City of Delaware
Primary Contact
Lory Johnson · (740) 203-1229
Contract Term
1 year
Duration
12 months
Submission Address
City Hall at 1 South Sandusky Street, Delaware, Ohio or electronically to [email protected]

Summary

The City of Delaware is seeking proposals from independent contractors to provide comprehensive services related to the printing, preparation, and distribution of municipal income tax forms and associated materials. This includes various mailings such as Form 1099-G, tax postcards, quarterly estimated tax vouchers, and 'Failure to File' letters.

Evaluation Criteria

Experience and Qualifications, Project Approach and Understanding, Cost Proposal, Data Security and Confidentiality, Timeline and Delivery Capability, Product Quality for Deliverables

Required Deliverables

Printed and mailed income tax forms and related communications.

Required Attachments

Cover Page for Proposal Document, Pricing Proposal, Company Information, References, Delinquent Property Taxes Affidavit, Non-Collusion Affidavit of Prime Proposer, Campaign Contributions Affidavit, Civil Rights Compliance, Non-Terrorist Certification
183
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Try Civic IQ for free →

Frequently Asked Questions

How do I respond to this RFP from City of Delaware city?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2025. Proposals should be submitted to: City Hall at 1 South Sandusky Street, Delaware, Ohio or electronically to [email protected]. For questions, contact Lory Johnson at (740) 203-1229.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Delaware city?

Civic IQ tracks all active and historical solicitations from City of Delaware city. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Delaware city for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Delaware city in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Lory Johnson at (740) 203-1229. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in OH →

Bring us your territory.
We'll show you what is forming.

See live SLED buying signals, source docs, decision-makers, contract context, and the next step into your CRM or pipeline.

Try Civic IQ for free