City of Delaware Income Tax Form Printing and Mailing Services RFP 2025
City of Delaware cityCity · Delaware, OH- Due
- Nov 24, 2025
- Deadline passed
- Posted
- Nov 10, 2025
- Contract term
- 1 year
- Primary contact
- Lory Johnson
- (740) 203-1229
The 30-second brief
The City of Delaware is seeking proposals from independent contractors to provide comprehensive services related to the printing, preparation, and distribution of municipal income tax forms and associated materials. This includes various mailings such as Form 1099-G, tax postcards, quarterly estimated tax vouchers, and 'Failure to File' letters.
Printed and mailed income tax forms and related communications.
Experience and Qualifications, Project Approach and Understanding, Cost Proposal, Data Security and Confidentiality, Timeline and Delivery Capability, Product Quality for Deliverables
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Summary
The City of Delaware is seeking proposals from independent contractors to provide comprehensive services related to the printing, preparation, and distribution of municipal income tax forms and associated materials.
This includes various mailings such as Form 1099-G, tax postcards, quarterly estimated tax vouchers, and 'Failure to File' letters.
EVALUATION CRITERIA
6- Experience and Qualifications
- Project Approach and Understanding
- Cost Proposal
- Data Security and Confidentiality
- Timeline and Delivery Capability
- Product Quality for Deliverables
REQUIRED DELIVERABLES
Printed and mailed income tax forms and related communications.
REQUIRED ATTACHMENTS
9- Cover Page for Proposal Document
- Pricing Proposal
- Company Information
- References
- Delinquent Property Taxes Affidavit
- Non-Collusion Affidavit of Prime Proposer
- Campaign Contributions Affidavit
- Civil Rights Compliance
- Non-Terrorist Certification
- Submit to
- City Hall at 1 South Sandusky Street, Delaware, Ohio or electronically to [email protected]
- Duration
- 12 months
- Reported agency
- City of Delaware
Questions about this RFP
How do I respond to this RFP from City of Delaware city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall at 1 South Sandusky Street, Delaware, Ohio or electronically to [email protected]. For questions, contact Lory Johnson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Delaware city in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lory Johnson at (740) 203-1229. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Printed and mailed income tax forms and related communications.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications, Project Approach and Understanding, Cost Proposal, Data Security and Confidentiality, Timeline and Delivery Capability, Product Quality for Deliverables" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Delaware city?
All active and historical solicitations from City of Delaware city are tracked and searchable. As a city agency, City of Delaware city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page for Proposal Document, Pricing Proposal, Company Information, References, Delinquent Property Taxes Affidavit, Non-Collusion Affidavit of Prime Proposer, Campaign Contributions Affidavit, C. Review the full document from City of Delaware city for the complete list.