City of Dahlonega RFP City Hall Council Chambers A/V System Upgrades Project 2026-003
City of DahlonegaCity · Dahlonega, GA- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Brittany Lee
- (706) 482-2721
The 30-second brief
The City of Dahlonega is seeking proposals from qualified vendors to design, furnish, and install audio/visual (A/V) system upgrades for the existing City Hall Council Chambers located at 465 Riley Road, Dahlonega, GA 30533. The objective is to enhance audio and video quality to support public meetings, presentations, court proceedings, public events, and virtual participation. The project includes upgrading existing systems with video presentation equipment, main displays, video inputs, wireless presentation, video conferencing, recording system, digital signal processing (DSP), speakers, microphones, acoustic panels, touch panels, infrastructure, and wire removal. A mandatory pre-proposal meeting is scheduled for October 5, 2026, at 10:00 a.m. EDT. Written questions are due by October 9, 2026, at 12:00 p.m. EDT, with answers posted via addenda by October 16, 2026, at 5:00 p.m. EDT. Proposals are due no later than October 23, 2026, at 2:00 p.m. EDT. Evaluation criteria include Experience and Qualifications (30%), Technical Approach and System Design (30%), References and Past Performance (20%), and Cost Proposal (20%).
Design, Furnish, And install audio/visual (A/V) system upgrades including main displays, Video inputs, Wireless presentation, Conferencing computer, Remote participants audio/video infrastructure, Recording system, DSP, Dais speakers, Audience speakers, Omni-directional microphones, Podium microphone, Tabletop microphones, Acoustic wall panels, Touch panels, Conduit, Power supplies, Cabling, Networking components, New racks, And existing wire removal
Experience and Qualifications 30%, Technical Approach and System Design 30%, References and Past Performance 20%, Cost Proposal 20%
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Summary
The City of Dahlonega is seeking proposals from qualified vendors to design, furnish, and install audio/visual (A/V) system upgrades for the existing City Hall Council Chambers located at 465 Riley Road, Dahlonega, GA 30533.
The objective is to enhance audio and video quality to support public meetings, presentations, court proceedings, public events, and virtual participation. The project includes upgrading existing systems with video presentation equipment, main displays, video inputs, wireless presentation, video conferencing, recording system, digital signal processing (DSP), speakers, microphones, acoustic panels, touch panels, infrastructure, and wire removal. A mandatory pre-proposal meeting is scheduled for October 5, 2026, at 10:00 a.m. EDT. Written questions are due by October 9, 2026, at 12:00 p.m. EDT, with answers posted via addenda by October 16, 2026, at 5:00 p.m. EDT. Proposals are due no later than October 23, 2026, at 2:00 p.m. EDT. Evaluation criteria include Experience and Qualifications (30%), Technical Approach and System Design (30%), References and Past Performance (20%), and Cost Proposal (20%).
EVALUATION CRITERIA
4- Experience and Qualifications 30%
- Technical Approach and System Design 30%
- References and Past Performance 20%
- Cost Proposal 20%
REQUIRED DELIVERABLES
22- Design
- Furnish
- Install audio/visual (A/V) system upgrades including main displays
- Video inputs
- Wireless presentation
- Conferencing computer
- Remote participants audio/video infrastructure
- Recording system
- DSP
- Dais speakers
- Audience speakers
- Omni-directional microphones
- Podium microphone
- Tabletop microphones
- Acoustic wall panels
- Touch panels
- Conduit
- Power supplies
- Cabling
- Networking components
- New racks
- Existing wire removal
REQUIRED ATTACHMENTS
9- Proposer's Information Form (Attachment B)
- Proposer's Execution of Proposal Form (Attachment C)
- Cost Proposal Form (Attachment D)
- Certification and Non-Collusion Form (Attachment E)
- Addenda Acknowledgement (Attachment F)
- SAVE Affidavit (Attachment G)
- E-Verify Affidavit (Attachment H)
- Executed IRS W-9 Form
- Certificate of Insurance
- Submit to
- Purchasing Department, 465 Riley Road, Dahlonega, Georgia 30533
- Scope location
- Dahlonega, GA
Questions about this RFP
How do I respond to this RFP from City of Dahlonega?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 465 Riley Road, Dahlonega, Georgia 30533. For questions, contact Brittany Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dahlonega in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittany Lee at (706) 482-2721. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design, Furnish, And install audio/visual (A/V) system upgrades including main displays, Video inputs, Wireless presentation, Conferencing computer, Remote participants audio/video infrastructure, Recording system, DSP, Dais speakers, Audience speakers, Omni-directional microphones, Podium microphon. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications 30%, Technical Approach and System Design 30%, References and Past Performance 20%, Cost Proposal 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dahlonega?
All active and historical solicitations from City of Dahlonega are tracked and searchable. As a city agency, City of Dahlonega regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer's Information Form (Attachment B), Proposer's Execution of Proposal Form (Attachment C), Cost Proposal Form (Attachment D), Certification and Non-Collusion Form (Attachment E), Addenda Acknow. Review the full document from City of Dahlonega for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dahlonega, GA. Review the full solicitation for detailed scope requirements.