City of Dahlonega - City Hall Council Chambers A/V System Upgrades Project #2026-003 (2026)
City of Dahlonega, City of Dahlonega, GA·City
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- Primary Contact
- Brittany Lee · (706) 482-2721
- Scope Location
- Dahlonega, GA
- Submission Address
- City of Dahlonega, Purchasing Department, 465 Riley Road, Dahlonega, GA 30533
SUMMARY
The City of Dahlonega seeks proposals from qualified vendors to design, furnish, and install audio/visual (A/V) system upgrades for the existing City Hall Council Chambers located at 465 Riley Road, Dahlonega, GA 30533. The objective is to enhance audio and video quality to support public meetings, presentations, court proceedings, public events, and virtual participation. The project includes evaluating existing systems, installing video presentation equipment, main displays, video inputs, wireless presentation, video conferencing, recording system, digital signal processing (DSP), microphones, acoustic panels, and touch panels. A mandatory pre-proposal meeting will be held on October 5, 2026. Written questions are due by October 9, 2026, and proposals are due by October 23, 2026, at 2:00 p.m. EDT.
EVALUATION CRITERIA
Experience and Qualifications 30%, Technical Approach and System Design 30%, References and Past Performance 20%, Cost Proposal 20%
REQUIRED ATTACHMENTS
Proposer’s Information Form: Attachment B, Proposer’s Execution of Proposal Form: Attachment C, Cost Proposal Form: Attachment D, Certification and Non-Collusion Form: Attachment E, Addenda Acknowledgement: Attachment F, SAVE Affidavit: Attachment G, E-Verify Affidavit: Attachment H, Executed IRS W-9 Form, Certificate of Insurance
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Dahlonega?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Dahlonega, Purchasing Department, 465 Riley Road, Dahlonega, GA 30533. For questions, contact Brittany Lee.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications 30%, Technical Approach and System Design 30%, References and Past Performance 20%, Cost Proposal 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dahlonega?
All active and historical solicitations from City of Dahlonega are tracked and searchable. As a city agency, City of Dahlonega regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer’s Information Form: Attachment B, Proposer’s Execution of Proposal Form: Attachment C, Cost Proposal Form: Attachment D, Certification and Non-Collusion Form: Attachment E, Addenda Acknowledg. Review the full document from City of Dahlonega for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dahlonega in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittany Lee at (706) 482-2721. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dahlonega, GA. Review the full solicitation for detailed scope requirements.
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