City of Crossville Synthetic Turf Conversion - CRO #1695 Warner Field Complex 2026
City of CrossvilleCity · Crossville, TN- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Primary contact
- Ethan Medley
- (931) 456-6632
The 30-second brief
The City of Crossville is soliciting sealed bids for the synthetic turf conversion of four (4) softball infields at Warner Field Complex within Centennial Park, Crossville, Tennessee (Project CRO #1695). Work includes removal and disposal of existing natural turf, soil grading, site preparation, installation of aggregate base, drainage, edging, synthetic turf systems, infill, seaming, field markings, and site restoration. Minimum turf specifications require a pile height of 1.25–2 inches, face weight of 50–80 oz/sq yd, nylon or nylon/polyethylene blend fibers, sand/organic-elastomer blend infill, 20–25mm shock pad, and an 8-year manufacturer warranty. Sealed bids are due by October 20, 2026, at 2:00 PM CST, submitted as one hard copy and one digital copy on a flash drive to the City Clerk at 392 N Main St, Crossville, TN 38555. No electronic bids will be accepted.
Total lump-sum price for all four (4) infields with a per-field price breakdown; Proposed turf system/product specification sheet(s); Proposed base and drainage design; Anticipated project schedule and sequencing; Warranty terms for materials and installation; Company qualifications, Licensing, And references; Proof of insurance and bonding capacity
Total cost, Proposed product quality, durability, and warranty terms, Contractor experience and references, Proposed schedule and ability to meet the Department's timeline, Completeness and responsiveness of the bid submission
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Summary
The City of Crossville is soliciting sealed bids for the synthetic turf conversion of four (4) softball infields at Warner Field Complex within Centennial Park, Crossville, Tennessee (Project CRO #1695).
Work includes removal and disposal of existing natural turf, soil grading, site preparation, installation of aggregate base, drainage, edging, synthetic turf systems, infill, seaming, field markings, and site restoration. Minimum turf specifications require a pile height of 1.25–2 inches, face weight of 50–80 oz/sq yd, nylon or nylon/polyethylene blend fibers, sand/organic-elastomer blend infill, 20–25mm shock pad, and an 8-year manufacturer warranty. Sealed bids are due by October 20, 2026, at 2:00 PM CST, submitted as one hard copy and one digital copy on a flash drive to the City Clerk at 392 N Main St, Crossville, TN 38555. No electronic bids will be accepted.
EVALUATION CRITERIA
7- Total cost
- Proposed product quality
- Durability
- Warranty terms
- Contractor experience and references
- Proposed schedule and ability to meet the Department's timeline
- Completeness and responsiveness of the bid submission
REQUIRED DELIVERABLES
7- Total lump-sum price for all four (4) infields with a per-field price breakdown
- Proposed turf system/product specification sheet(s)
- Proposed base and drainage design
- Anticipated project schedule and sequencing
- Warranty terms for materials and installation
- Company qualifications, Licensing, And references
- Proof of insurance and bonding capacity
REQUIRED ATTACHMENTS
4- Title VI compliance verification form
- Iran Divestment Act certification
- Proof of insurance
- Bonding capacity
- Submit to
- 392 N Main St, Crossville, TN 38555
- Scope location
- Crossville, TN
Questions about this BID
How do I respond to this Bid from City of Crossville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 392 N Main St, Crossville, TN 38555. For questions, contact Ethan Medley.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Crossville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ethan Medley at (931) 456-6632. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Total lump-sum price for all four (4) infields with a per-field price breakdown; Proposed turf system/product specification sheet(s); Proposed base and drainage design; Anticipated project schedule and sequencing; Warranty terms for materials and installation; Company qualifications, Licensing, And. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost, Proposed product quality, durability, and warranty terms, Contractor experience and references, Proposed schedule and ability to meet the Department's timeline, Completeness and responsive..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Crossville?
All active and historical solicitations from City of Crossville are tracked and searchable. As a city agency, City of Crossville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title VI compliance verification form, Iran Divestment Act certification, Proof of insurance, Bonding capacity. Review the full document from City of Crossville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crossville, TN. Review the full solicitation for detailed scope requirements.