City of Covina Program Administration for First-Time Homebuyer Down Payment Assistance Program 2026
City of CovinaCity · Covina, CA- Due
- Nov 30, 2026
- 34 days left
- Posted
- Oct 22, 2026
- Contract term
- 1.5 years
- Primary contact
- Alice Leung
The 30-second brief
The City of Covina is seeking a qualified consultant or organization to provide comprehensive program administration services for its First-Time Homebuyer Down Payment Assistance Program, funded through Permanent Local Housing Allocation (PLHA) program funds. Services include initial outreach, public inquiries, applicant eligibility review, lottery administration, loan processing, property eligibility review, PLHA loan approval, escrow coordination, funding, and post-purchase compliance monitoring for an estimated 21 moderate-income households purchasing single-family residences, condominiums, or townhomes. The total Cycle 1 PLHA funding allocation is $1.09 million, with grant funds required to be expended by June 30, 2029. Submissions are due by November 30, 2026, and written questions are due by November 2, 2026. Proposals will be evaluated based on Letter of Interest (5), Personnel and Organizational Capacity (15), Experience and References (30), Approach to Program Administration (30), Technology, Recordkeeping and Reporting (10), and Estimated Schedule (10).
Letter of Interest (5 points), Personnel and Organizational Capacity (15 points), Experience and References (30 points), Approach to Program Administration (30 points), Technology, Recordkeeping and Reporting (10 points), Estimated Schedule (10 points)
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Summary
The City of Covina is seeking a qualified consultant or organization to provide comprehensive program administration services for its First-Time Homebuyer Down Payment Assistance Program, funded through Permanent Local Housing Allocation (PLHA) program funds.
Services include initial outreach, public inquiries, applicant eligibility review, lottery administration, loan processing, property eligibility review, PLHA loan approval, escrow coordination, funding, and post-purchase compliance monitoring for an estimated 21 moderate-income households purchasing single-family residences, condominiums, or townhomes. The total Cycle 1 PLHA funding allocation is $1.09 million, with grant funds required to be expended by June 30, 2029. Submissions are due by November 30, 2026, and written questions are due by November 2, 2026. Proposals will be evaluated based on Letter of Interest (5), Personnel and Organizational Capacity (15), Experience and References (30), Approach to Program Administration (30), Technology, Recordkeeping and Reporting (10), and Estimated Schedule (10).
EVALUATION CRITERIA
- Submit to
- Covina City Clerk's Office, 125 E College St., Covina, CA 91723
- Scope location
- Covina, California
Questions about this RFQ
How do I respond to this RFQ from City of Covina?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Submissions should be delivered to: Covina City Clerk's Office, 125 E College St., Covina, CA 91723. For questions, contact Alice Leung.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Covina in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alice Leung. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Letter of Interest (5 points), Personnel and Organizational Capacity (15 points), Experience and References (30 points), Approach to Program Administration (30 points), Technology, Recordkeeping and R..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Covina?
All active and historical solicitations from City of Covina are tracked and searchable. As a city agency, City of Covina regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Covina for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Covina, California. Review the full solicitation for detailed scope requirements.