City of Converse Generator Maintenance Services RFQ 2025-2026
City of ConverseCity · Converse, TX- Due
- Nov 8, 2025
- Deadline passed
- Posted
- Oct 8, 2025
- Contract term
- 1 year
- Primary contact
- Samantha Lee
The 30-second brief
The City of Converse is soliciting quotations for RFQ Number 2025-2026 to provide preventive and corrective maintenance services for standby generators. The one-year contract includes routine inspections (monthly, quarterly, annual), load testing, oil and filter changes, battery/fuel system checks, electrical system inspections, and 24/7 emergency breakdown response. The inventory includes 13 diesel generators ranging from 35kW to 500kW at sites such as the North Cimarron Well, Police Dept, and Fire Stations. Vendors must have 5 years of experience and provide references. Quotations are due by 10:00am on November 8, 2025, to Samantha Lee via email or physical address.
Company profile, Detailed pricing, Service delivery timelines, Warranty terms, Payment terms, Detailed service reporting after each visit
Technical compliance with requirements, Vendor qualifications and experience, Pricing competitiveness, Service delivery approach, References and past performance
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Summary
The City of Converse is soliciting quotations for RFQ Number 2025-2026 to provide preventive and corrective maintenance services for standby generators.
The one-year contract includes routine inspections (monthly, quarterly, annual), load testing, oil and filter changes, battery/fuel system checks, electrical system inspections, and 24/7 emergency breakdown response. The inventory includes 13 diesel generators ranging from 35kW to 500kW at sites such as the North Cimarron Well, Police Dept, and Fire Stations. Vendors must have 5 years of experience and provide references. Quotations are due by 10:00am on November 8, 2025, to Samantha Lee via email or physical address.
EVALUATION CRITERIA
5- Technical compliance with requirements
- Vendor qualifications and experience
- Pricing competitiveness
- Service delivery approach
- References and past performance
REQUIRED DELIVERABLES
6- Company profile
- Detailed pricing
- Service delivery timelines
- Warranty terms
- Payment terms
- Detailed service reporting after each visit
- Submit to
- 406 S. Seguin Converse Tx, 78109
- Scope location
- Converse, TX
Questions about this RFQ
How do I respond to this RFQ from City of Converse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 406 S. Seguin Converse Tx, 78109. For questions, contact Samantha Lee.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Converse in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Samantha Lee. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company profile, Detailed pricing, Service delivery timelines, Warranty terms, Payment terms, Detailed service reporting after each visit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical compliance with requirements, Vendor qualifications and experience, Pricing competitiveness, Service delivery approach, References and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Converse?
All active and historical solicitations from City of Converse are tracked and searchable. As a city agency, City of Converse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Converse for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Converse, TX. Review the full solicitation for detailed scope requirements.