City of Converse Annual Contract for Repair Services of City HVAC Systems ITB 06-2025
City of ConverseCity · Converse, TX- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Contract term
- 1 year
- Primary contact
- Keith Taylor
- (210) 659-9513
The 30-second brief
The City of Converse is soliciting bids under ITB 06-2025 for an annual contract to provide as-needed maintenance and repair services for heating, ventilation, and air conditioning (HVAC) systems at various city-owned facilities. This is a job order contracting or Indefinite Delivery, Indefinite Quantity (IDIQ) procurement. The scope includes repair services at locations such as the Central Fire Station, Police/Municipal Court, Senior Center, and Library, but excludes scheduled preventative maintenance like coil cleaning. Bidders must submit an original and one copy of their bid by December 2, 2025, at 10:00 A.M. to the City Secretary. Evaluation factors include service rates, reputation, quality, and vendor mark-up over cost for HVAC parts. The contract term is one year with up to three annual renewal options, not to exceed an aggregate price of $150,000.
Original and one copy of bid, Proposed Service Rates, Miscellaneous charges, HVAC Parts Mark-up, References
Vendor service rates, reputation, quality of goods/services, meeting municipality needs, past relationship, HUB/non-profit impact, mark-up over cost for parts
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Summary
The City of Converse is soliciting bids under ITB 06-2025 for an annual contract to provide as-needed maintenance and repair services for heating, ventilation, and air conditioning (HVAC) systems at various city-owned facilities.
This is a job order contracting or Indefinite Delivery, Indefinite Quantity (IDIQ) procurement. The scope includes repair services at locations such as the Central Fire Station, Police/Municipal Court, Senior Center, and Library, but excludes scheduled preventative maintenance like coil cleaning. Bidders must submit an original and one copy of their bid by December 2, 2025, at 10:00 A.M. to the City Secretary. Evaluation factors include service rates, reputation, quality, and vendor mark-up over cost for HVAC parts. The contract term is one year with up to three annual renewal options, not to exceed an aggregate price of $150,000.
EVALUATION CRITERIA
7- Vendor service rates
- Reputation
- Quality of goods/services
- Meeting municipality needs
- Past relationship
- HUB/non-profit impact
- Mark-up over cost for parts
REQUIRED DELIVERABLES
5- Original and one copy of bid
- Proposed Service Rates
- Miscellaneous charges
- HVAC Parts Mark-up
- References
REQUIRED ATTACHMENTS
7- Appendix A - Bid Document
- Appendix B - Conflict of Interest Questionnaire (Form CIQ)
- Appendix C - House Bill 89 Verification
- Appendix D - Nepotism Statement
- Appendix E - Non-Collusion Statement
- Appendix F - Scope of Services
- Form 1295
- Submit to
- 406 South Seguin, Converse, TX 78109
- Scope location
- Converse, TX
Questions about this ITB
How do I respond to this ITB from City of Converse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 406 South Seguin, Converse, TX 78109. For questions, contact Keith Taylor.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Converse in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Taylor at (210) 659-9513. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original and one copy of bid, Proposed Service Rates, Miscellaneous charges, HVAC Parts Mark-up, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor service rates, reputation, quality of goods/services, meeting municipality needs, past relationship, HUB/non-profit impact, mark-up over cost for parts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Converse?
All active and historical solicitations from City of Converse are tracked and searchable. As a city agency, City of Converse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Bid Document, Appendix B - Conflict of Interest Questionnaire (Form CIQ), Appendix C - House Bill 89 Verification, Appendix D - Nepotism Statement, Appendix E - Non-Collusion Statement, A. Review the full document from City of Converse for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Converse, TX. Review the full solicitation for detailed scope requirements.