City of Converse Annual Contract for Repair Services of City Hall HVAC Automation System ITB 07-2025
City of ConverseCity · Converse, TX- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Contract term
- 1 year
- Primary contact
- Keith Taylor
- (210) 659-9513
The 30-second brief
The City of Converse is soliciting bids under ITB 07-2025 for an Indefinite Delivery, Indefinite Quantity (IDIQ) annual contract to provide as-needed maintenance and repair services for the City Hall heating, ventilation, and air conditioning (HVAC) automation system located at 406 South Seguin. The scope excludes scheduled preventative maintenance like coil cleaning or filter changes, which are performed by city staff. The contract term is one year with options to renew for up to three additional years, not to exceed a maximum aggregate price of $150,000.00. Bidders must submit an original and one copy of their bid by December 2, 2025, at 10:00 A.M. Evaluation factors include service rates, reputation, quality, and HVAC parts mark-up. Bonding is required for job orders exceeding $25,000 (payment bond) and $100,000 (performance bond).
Proposed Service Rates, Miscellaneous charges, HVAC Parts Mark-up, Bidder Experience and Staffing, Three References
Vendor service rates, reputation, quality, meeting municipality needs, past relationship, HUB/non-profit impact, HVAC parts mark-up
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Summary
The City of Converse is soliciting bids under ITB 07-2025 for an Indefinite Delivery, Indefinite Quantity (IDIQ) annual contract to provide as-needed maintenance and repair services for the City Hall heating, ventilation, and air conditioning (HVAC) automation system located at 406 South Seguin.
The scope excludes scheduled preventative maintenance like coil cleaning or filter changes, which are performed by city staff. The contract term is one year with options to renew for up to three additional years, not to exceed a maximum aggregate price of $150,000.00. Bidders must submit an original and one copy of their bid by December 2, 2025, at 10:00 A.M. Evaluation factors include service rates, reputation, quality, and HVAC parts mark-up. Bonding is required for job orders exceeding $25,000 (payment bond) and $100,000 (performance bond).
EVALUATION CRITERIA
7- Vendor service rates
- Reputation
- Quality
- Meeting municipality needs
- Past relationship
- HUB/non-profit impact
- HVAC parts mark-up
REQUIRED DELIVERABLES
5- Proposed Service Rates
- Miscellaneous charges
- HVAC Parts Mark-up
- Bidder Experience and Staffing
- Three References
REQUIRED ATTACHMENTS
7- Appendix A - Bid Document
- Appendix B - Conflict of Interest
- Appendix C - House Bill 89 Verification
- Appendix D - Nepotism Statement
- Appendix E - Non-Collusion Statement
- Appendix F - Scope of Services
- Form 1295
- Submit to
- City of Converse, Attention: City Secretary, 406 South Seguin, Converse, TX 78109
- Scope location
- Converse, TX
Questions about this ITB
How do I respond to this ITB from City of Converse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Converse, Attention: City Secretary, 406 South Seguin, Converse, TX 78109. For questions, contact Keith Taylor.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Converse in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Taylor at (210) 659-9513. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed Service Rates, Miscellaneous charges, HVAC Parts Mark-up, Bidder Experience and Staffing, Three References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor service rates, reputation, quality, meeting municipality needs, past relationship, HUB/non-profit impact, HVAC parts mark-up" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Converse?
All active and historical solicitations from City of Converse are tracked and searchable. As a city agency, City of Converse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Bid Document, Appendix B - Conflict of Interest, Appendix C - House Bill 89 Verification, Appendix D - Nepotism Statement, Appendix E - Non-Collusion Statement, Appendix F - Scope of Serv. Review the full document from City of Converse for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Converse, TX. Review the full solicitation for detailed scope requirements.