City of Clearwater Turkey Trot Race Director Services RFP 2026 - Project 26-26
City of ClearwaterCity · Clearwater, FL- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Feb 26, 2026
- Primary contact
- Kelly Rogers
- (727) 444-8527
The 30-second brief
The City of Clearwater is soliciting proposals for professional race management services to support the annual Clearwater Turkey Trot under Project ID 26-26. The selected Race Director will be responsible for comprehensive race operations, professional timing services, and course management. The contractor will work collaboratively with City staff to ensure a safe, efficient, and high-quality participant experience. Proposals are due by March 26, 2026, at the City's submission location in Clearwater, FL. A Notice of Interest is required by March 16, 2026. For inquiries, contact Kelly Rogers at (727) 444-8527.
Race operations, Timing, Course management
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Summary
The City of Clearwater is soliciting proposals for professional race management services to support the annual Clearwater Turkey Trot under Project ID 26-26.
The selected Race Director will be responsible for comprehensive race operations, professional timing services, and course management. The contractor will work collaboratively with City staff to ensure a safe, efficient, and high-quality participant experience. Proposals are due by March 26, 2026, at the City's submission location in Clearwater, FL. A Notice of Interest is required by March 16, 2026. For inquiries, contact Kelly Rogers at (727) 444-8527.
REQUIRED DELIVERABLES
3- Race operations
- Timing
- Course management
- Submit to
- 100 S Myrtle Ave, 3rd Floor, Clearwater, FL, 33756
- Scope location
- Clearwater, FL
Questions about this RFP
How do I respond to this RFP from City of Clearwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 100 S Myrtle Ave, 3rd Floor, Clearwater, FL, 33756. For questions, contact Kelly Rogers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clearwater in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Rogers at (727) 444-8527. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Race operations, Timing, Course management. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Clearwater?
All active and historical solicitations from City of Clearwater are tracked and searchable. As a city agency, City of Clearwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Clearwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearwater, FL. Review the full solicitation for detailed scope requirements.