City of Clarkson Valley - Request for Proposal for Banking Services - 2026
City of Clarkson ValleyCity · Clarkson Valley, MO- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Megan Eldridge
- (636) 227-8607
The 30-second brief
The City of Clarkson Valley is requesting written proposals from full-service banking institutions with a branch in the City to serve as its primary depository. The RFP covers all City operating accounts, checking and savings accounts, banking services, safekeeping and collateral requirements, and the overnight investment of surplus cash in bank balances. Mandatory services include ACH debit and credit, wire transfers, positive pay, remote deposit capture, and online balance reporting. Sealed proposals are due by 4:00 p.m. on September 25, 2026, directed to Megan Eldridge, City Administrator/City Clerk, at City Hall, 15933 Clayton Road, Suite 105, Ballwin, Missouri 63011. The initial contract term is one year with an option to extend for an additional one-year period.
Checking/Savings accounts, Banking supplies, Interim financing or line of credit, Payroll direct deposit, Trust & escrow agent services, Night Depository Services, Investment safekeeping services, ACH debit and credit services, On-line balance reporting and image retrieval, Stop-payment services, ACH reporting, Wire Transfer services, Overdraft Line of Credit, Safe Deposit Services, Collateral Requirements, Positive-Pay, On-line banking payments collected in a batch deposit, Remote deposit capture
Compliance with the proposal specifications, Ability to Perform Required Services, References/Community Presence, Financial Strength and Stability, Previous experience, Guaranteed Minimum interest rate on accounts and investments, Cost of Services provided
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Summary
The City of Clarkson Valley is requesting written proposals from full-service banking institutions with a branch in the City to serve as its primary depository.
The RFP covers all City operating accounts, checking and savings accounts, banking services, safekeeping and collateral requirements, and the overnight investment of surplus cash in bank balances. Mandatory services include ACH debit and credit, wire transfers, positive pay, remote deposit capture, and online balance reporting. Sealed proposals are due by 4:00 p.m. on September 25, 2026, directed to Megan Eldridge, City Administrator/City Clerk, at City Hall, 15933 Clayton Road, Suite 105, Ballwin, Missouri 63011. The initial contract term is one year with an option to extend for an additional one-year period.
EVALUATION CRITERIA
7- Compliance with the proposal specifications
- Ability to Perform Required Services
- References/Community Presence
- Financial Strength and Stability
- Previous experience
- Guaranteed Minimum interest rate on accounts and investments
- Cost of Services provided
REQUIRED DELIVERABLES
18- Checking/Savings accounts
- Banking supplies
- Interim financing or line of credit
- Payroll direct deposit
- Trust & escrow agent services
- Night Depository Services
- Investment safekeeping services
- ACH debit and credit services
- On-line balance reporting and image retrieval
- Stop-payment services
- ACH reporting
- Wire Transfer services
- Overdraft Line of Credit
- Safe Deposit Services
- Collateral Requirements
- Positive-Pay
- On-line banking payments collected in a batch deposit
- Remote deposit capture
REQUIRED ATTACHMENTS
Responses to Banking Services Questions/Statements in Section VIII, Statement of Financial Institution Qualifications found in Section IX (signed and notarized), Non-Collusion Affidavit Certificate found in Section X (signed and notarized), A detailed schedule of costs by specified task using the Bid Sheet form in Attachment A
- Submit to
- City Hall, 15933 Clayton Road, Suite 105, Ballwin, Missouri 63011
- Duration
- 12 months
- Scope location
- Ballwin, Missouri
Questions about this RFP
How do I respond to this RFP from City of Clarkson Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 15933 Clayton Road, Suite 105, Ballwin, Missouri 63011. For questions, contact Megan Eldridge.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clarkson Valley in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan Eldridge at (636) 227-8607. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Checking/Savings accounts, Banking supplies, Interim financing or line of credit, Payroll direct deposit, Trust & escrow agent services, Night Depository Services, Investment safekeeping services, ACH debit and credit services, On-line balance reporting and image retrieval, Stop-payment services, AC. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with the proposal specifications, Ability to Perform Required Services, References/Community Presence, Financial Strength and Stability, Previous experience, Guaranteed Minimum interest rat..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clarkson Valley?
All active and historical solicitations from City of Clarkson Valley are tracked and searchable. As a city agency, City of Clarkson Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Responses to Banking Services Questions/Statements in Section VIII, Statement of Financial Institution Qualifications found in Section IX (signed and notarized), Non-Collusion Affidavit Certificate fo. Review the full document from City of Clarkson Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ballwin, Missouri. Review the full solicitation for detailed scope requirements.