City of Clare - Aquatic Vegetation Management & Control Services - Lake Shamrock 2026
City of ClareCity · Clare, MI- Due
- Nov 18, 2026
- 6 days left
- Posted
- Oct 21, 2026
- Contract term
- 3 years
- Primary contact
- Jeremy Howard
- (989) 424-4065
The 30-second brief
The City of Clare is soliciting competitive, sealed proposals for comprehensive aquatic vegetation management, chemical herbicide treatments, nuisance weed harvesting, and lake monitoring services for Lake Shamrock, a 62-acre municipal impoundment on the Tobacco River. The multi-year program aims to control invasive aquatic macrophytes including Eurasian watermilfoil, curly-leaf pondweed, and starry stonewort, utilizing selective contact/systemic herbicides and secondary mechanical harvesting. Proposals are due by November 18, 2026, at 1:00 PM. A non-mandatory site meeting is scheduled for November 4, 2026, and written questions are due by November 9, 2026. Required submissions include firm qualifications, equipment inventory, municipal references, and proof of insurance meeting $1,000,000 general liability thresholds.
EGLE ANC Permit Application & Filings, Spring Pre-Treatment GPS Survey & Mapping, Primary Early-Season Herbicide Treatment, Secondary / Spot Herbicide & Algae Treatment, Mechanical Harvesting (Hourly or Per Acre Rate), Post-Treatment Survey & Year-End Report
Technical Management Approach (30 pts), Cost Competitiveness & Value (25 pts), Experience & Past Performance (20 pts), Equipment & Operator Capacity (20 pts), Permitting & Regulatory Thoroughness (5 pts)
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Summary
The City of Clare is soliciting competitive, sealed proposals for comprehensive aquatic vegetation management, chemical herbicide treatments, nuisance weed harvesting, and lake monitoring services for Lake Shamrock, a 62-acre municipal impoundment on the Tobacco River.
The multi-year program aims to control invasive aquatic macrophytes including Eurasian watermilfoil, curly-leaf pondweed, and starry stonewort, utilizing selective contact/systemic herbicides and secondary mechanical harvesting. Proposals are due by November 18, 2026, at 1:00 PM. A non-mandatory site meeting is scheduled for November 4, 2026, and written questions are due by November 9, 2026. Required submissions include firm qualifications, equipment inventory, municipal references, and proof of insurance meeting $1,000,000 general liability thresholds.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- EGLE ANC Permit Application & Filings
- Spring Pre-Treatment GPS Survey & Mapping
- Primary Early-Season Herbicide Treatment
- Secondary / Spot Herbicide & Algae Treatment
- Mechanical Harvesting (Hourly or Per Acre Rate)
- Post-Treatment Survey & Year-End Report
REQUIRED ATTACHMENTS
7- Transmittal Letter
- Firm Qualifications & Key Personnel
- Equipment Inventory
- Lake Shamrock Management Plan
- Municipal References
- Certificate of Insurance
- Cost Proposal
- Submit to
- City of Clare, 202 West Fifth Street, Clare, MI 48617
- Scope location
- Clare, MI
Questions about this RFP
How do I respond to this RFP from City of Clare?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Clare, 202 West Fifth Street, Clare, MI 48617. For questions, contact Jeremy Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clare in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeremy Howard at (989) 424-4065. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: EGLE ANC Permit Application & Filings, Spring Pre-Treatment GPS Survey & Mapping, Primary Early-Season Herbicide Treatment, Secondary / Spot Herbicide & Algae Treatment, Mechanical Harvesting (Hourly or Per Acre Rate), Post-Treatment Survey & Year-End Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Management Approach (30 pts), Cost Competitiveness & Value (25 pts), Experience & Past Performance (20 pts), Equipment & Operator Capacity (20 pts), Permitting & Regulatory Thoroughness (5 p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clare?
All active and historical solicitations from City of Clare are tracked and searchable. As a city agency, City of Clare regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Firm Qualifications & Key Personnel, Equipment Inventory, Lake Shamrock Management Plan, Municipal References, Certificate of Insurance, Cost Proposal. Review the full document from City of Clare for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clare, MI. Review the full solicitation for detailed scope requirements.