City of Charleston 2026-34 Parking Elevator Maintenance Contract RFQ
City of CharlestonCity · Charleston, WV- Due
- Aug 11, 2026
- Deadline passed
- Posted
- Jul 14, 2026
- Contract term
- 3 years
- Primary contact
- Rodney Burdette
The 30-second brief
The City of Charleston is seeking bids for a complete annual maintenance agreement for eight elevators located in outdoor parking structures. The contract term is three years with two optional two-year renewals, with bids due August 11, 2026.
Monthly reports, Maintenance logs, Service reports, Work tickets, Wiring diagrams, Annual inspection corrections
Lowest overall total cost meeting required specifications
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Summary
The City of Charleston is seeking bids for a complete annual maintenance agreement for eight elevators located in outdoor parking structures. The contract term is three years with two optional two-year renewals, with bids due August 11, 2026.
EVALUATION CRITERIA
Lowest overall total cost meeting required specifications
REQUIRED DELIVERABLES
6- Monthly reports
- Maintenance logs
- Service reports
- Work tickets
- Wiring diagrams
- Annual inspection corrections
REQUIRED ATTACHMENTS
10- Pricing Page
- Contact and Signature Form
- Purchasing Affidavit
- Protest Acknowledgement Form
- Addendum Acknowledgement Form
- Local Vendor Form
- Certification of Insurance
- WV State Contractor's License
- Drug Free Affidavit
- Subcontractor List
REQUIRED STAFFING
3- Submit to
- Rodney Burdette, Purchasing Coordinator, City of Charleston, 501 Virginia Street East, Room 101, Charleston, WV 25301 or via www.bidexpress.com
- Duration
- 84 months
- Scope location
- Charleston, WV
Questions about this RFQ
How do I respond to this RFQ from City of Charleston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rodney Burdette, Purchasing Coordinator, City of Charleston, 501 Virginia Street East, Room 101, Charleston, WV 25301 or via www.bidexpress.com. For questions, contact Rodney Burdette.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Charleston in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rodney Burdette. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Elevator Mechanic / Technician, Helper / Apprentice, Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly reports, Maintenance logs, Service reports, Work tickets, Wiring diagrams, Annual inspection corrections. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost meeting required specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charleston?
All active and historical solicitations from City of Charleston are tracked and searchable. As a city agency, City of Charleston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Page, Contact and Signature Form, Purchasing Affidavit, Protest Acknowledgement Form, Addendum Acknowledgement Form, Local Vendor Form, Certification of Insurance, WV State Contractor's Licens. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Charleston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, WV. Review the full solicitation for detailed scope requirements.