City of Carthage - Janitorial Services for All City Operated Facilities - RFP-2027-1 (2026)
City of CarthageCity · Carthage, TX- Due
- Dec 1, 2026
- 29 days left
- Posted
- Oct 26, 2026
- Contract term
- 5 years
- Primary contact
- Brooke Lipsey
- (903) 693-3868
The 30-second brief
The City of Carthage is soliciting proposals for professional, customer-focused janitorial services across ten city-operated facilities, ranging from City Hall and police/fire departments to warehouses, water/sewer plants, and event venues. The work encompasses routine cleaning, trash removal, restroom sanitation, vacuuming, floor care (sweeping, mopping, waxing, and carpet shampooing), and special event cleaning. The initial term is nine months beginning January 1, 2027, with up to four optional one-year renewals. Sealed proposals are due by December 1, 2026, at 10:00 a.m. at 812 W. Panola, Carthage, TX 75633. A non-mandatory pre-proposal briefing and tour is scheduled for November 9-10, 2026. Vendors must provide commercial general liability insurance, background checks for staff, and three professional references.
Company history, employment/personnel experience, supplies and equipment list, insurance proof, references
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Summary
The City of Carthage is soliciting proposals for professional, customer-focused janitorial services across ten city-operated facilities, ranging from City Hall and police/fire departments to warehouses, water/sewer plants, and event venues.
The work encompasses routine cleaning, trash removal, restroom sanitation, vacuuming, floor care (sweeping, mopping, waxing, and carpet shampooing), and special event cleaning. The initial term is nine months beginning January 1, 2027, with up to four optional one-year renewals. Sealed proposals are due by December 1, 2026, at 10:00 a.m. at 812 W. Panola, Carthage, TX 75633. A non-mandatory pre-proposal briefing and tour is scheduled for November 9-10, 2026. Vendors must provide commercial general liability insurance, background checks for staff, and three professional references.
EVALUATION CRITERIA
5- Company history
- Employment/personnel experience
- Supplies and equipment list
- Insurance proof
- References
REQUIRED ATTACHMENTS
5- Proof of insurance
- Complete list of chemicals and cleaning supplies
- Three current or recent janitorial contract references
- Signed pricing sheets
- Certified statement
- Submit to
- 812 W. Panola, Carthage, Texas, 75633
- Scope location
- Carthage, TX
Questions about this RFP
How do I respond to this RFP from City of Carthage?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 812 W. Panola, Carthage, Texas, 75633. For questions, contact Brooke Lipsey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Carthage in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brooke Lipsey at (903) 693-3868. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company history, employment/personnel experience, supplies and equipment list, insurance proof, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Carthage?
All active and historical solicitations from City of Carthage are tracked and searchable. As a city agency, City of Carthage regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance, complete list of chemicals and cleaning supplies, three current or recent janitorial contract references, signed pricing sheets, certified statement. Review the full document from City of Carthage for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carthage, TX. Review the full solicitation for detailed scope requirements.