City of Burlington On-Call Generator Service RFQ 2025
City of BurlingtonCity · Burlington, VT- Due
- Jan 6, 2026
- Deadline passed
- Posted
- Dec 9, 2025
- Contract term
- 5 years
- Primary contact
- Mike Schramm
The 30-second brief
The City of Burlington's Department of Public Works - Water Resources Division is seeking firms to submit qualifications and price proposals for routine and as-needed generator maintenance services through 2030. The contract will have a cumulative maximum limiting amount of $75,000 per selected firm per fiscal year and will be valid for a five-year period. Services include minor and major maintenance, with specific tasks outlined for each.
Minor Service and Major Service rates for each generator, Normal and overtime hourly rates, Mark-up percentages for materials and subcontractors, Documentation of Experience Modification Rate (EMR), Firm's history and references (if new to DPW-WRD), Proof of registration to do business in Vermont, Proof of professional licenses, Identification of questions/concerns with contract template.
Price (50 points), Safety Record (20 points), Qualifications (30 points).
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Summary
The City of Burlington's Department of Public Works - Water Resources Division is seeking firms to submit qualifications and price proposals for routine and as-needed generator maintenance services through 2030.
The contract will have a cumulative maximum limiting amount of $75,000 per selected firm per fiscal year and will be valid for a five-year period. Services include minor and major maintenance, with specific tasks outlined for each.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Minor Service and Major Service rates for each generator
- Normal and overtime hourly rates
- Mark-up percentages for materials and subcontractors
- Documentation of Experience Modification Rate (EMR)
- Firm's history and references (if new to DPW-WRD)
- Proof of registration to do business in Vermont
- Proof of professional licenses
- Identification of questions/concerns with contract template
REQUIRED ATTACHMENTS
8- Exhibit 1: Price Proposal Form
- Exhibit 2: Contract Template
- Exhibit 3: Burlington General Conditions
- Exhibit 4: Insurance Exhibit
- Exhibit 5: Livable Wage
- Outsourcing
- Union Deterrence Certifications
- Exhibit 6: On-Call Agreement Work Assignment
REQUIRED STAFFING
crew & equipment
- Submit to
- [email protected]
- Scope location
- Burlington, VT
Questions about this RFQ
How do I respond to this RFQ from City of Burlington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mike Schramm.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Burlington in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Schramm. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: crew & equipment. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Minor Service and Major Service rates for each generator, Normal and overtime hourly rates, Mark-up percentages for materials and subcontractors, Documentation of Experience Modification Rate (EMR), Firm's history and references (if new to DPW-WRD), Proof of registration to do business in Vermont, P. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50 points), Safety Record (20 points), Qualifications (30 points)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Burlington?
All active and historical solicitations from City of Burlington are tracked and searchable. As a city agency, City of Burlington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1: Price Proposal Form, Exhibit 2: Contract Template, Exhibit 3: Burlington General Conditions, Exhibit 4: Insurance Exhibit, Exhibit 5: Livable Wage, Outsourcing, and Union Deterrence Certifi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Burlington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Burlington, VT. Review the full solicitation for detailed scope requirements.