City of Broken Arrow - Elevator Preventive Maintenance and Repair Services - RFQ 27-124 (2026)
City of Broken ArrowCity · Broken Arrow, OK- Due
- Dec 1, 2026
- 20 days left
- Posted
- Oct 30, 2026
- Contract term
- 1 year
- Primary contact
- Grant Rissler
- (539) 529-4828
The 30-second brief
The City of Broken Arrow is seeking quotes for elevator preventive maintenance, inspection, testing, repair, and related services for passenger elevators located at the Broken Arrow Museum (400 S. Main Street) and the Arts@302 facility (302 S. Main Street). The contract covers two passenger elevators (Schindler and Otis models). Services include scheduled monthly maintenance, emergency dispatch, troubleshooting, safety and load testing, and compliance with applicable codes. The submission deadline is December 1, 2026, at 2:00 pm CST through QuestCDN (QuestCDN Number: 10439134). The initial term is one year with options to renew for up to four additional one-year periods.
Scheduled preventive maintenance, Inspection, Cleaning, Lubrication, Adjustment, Testing, Troubleshooting, Service-call response, Emergency dispatch, And repair services for two passenger elevators (Schindler Elevator at Broken Arrow Museum and Otis Elevator at Arts@302).
Qualifications and experience (14.1), Quality and completeness of bid (14.2), Routine and emergency service response capabilities (14.3), Pricing, contractual exceptions, and overall value (14.4)
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Summary
The City of Broken Arrow is seeking quotes for elevator preventive maintenance, inspection, testing, repair, and related services for passenger elevators located at the Broken Arrow Museum (400 S. Main Street) and the Arts@302 facility (302 S. Main Street).
The contract covers two passenger elevators (Schindler and Otis models). Services include scheduled monthly maintenance, emergency dispatch, troubleshooting, safety and load testing, and compliance with applicable codes. The submission deadline is December 1, 2026, at 2:00 pm CST through QuestCDN (QuestCDN Number: 10439134). The initial term is one year with options to renew for up to four additional one-year periods.
EVALUATION CRITERIA
6- Qualifications and experience (14.1)
- Quality and completeness of bid (14.2)
- Routine and emergency service response capabilities (14.3)
- Pricing
- Contractual exceptions
- Overall value (14.4)
REQUIRED DELIVERABLES
Scheduled preventive maintenance, Inspection, Cleaning, Lubrication, Adjustment, Testing, Troubleshooting, Service-call response, Emergency dispatch, And repair services for two passenger elevators (Schindler Elevator at Broken Arrow Museum and Otis Elevator at Arts@302).
REQUIRED ATTACHMENTS
9- Completed pricing sheet (Exhibit A)
- Company overview and qualifications
- Comparable references (Exhibit B)
- Acknowledgment and signature forms
- Interest affidavit (Attachment C)
- Quote affidavit (Attachment D)
- Terms and signature sheet (Attachment A)
- Certificates of insurance
- W-9
- Submit to
- https://www.questcdn.com
- Duration
- 60 months
- Scope location
- Broken Arrow, Oklahoma
Questions about this RFQ
How do I respond to this RFQ from City of Broken Arrow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.questcdn.com. For questions, contact Grant Rissler.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Broken Arrow in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Grant Rissler at (539) 529-4828. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scheduled preventive maintenance, Inspection, Cleaning, Lubrication, Adjustment, Testing, Troubleshooting, Service-call response, Emergency dispatch, And repair services for two passenger elevators (Schindler Elevator at Broken Arrow Museum and Otis Elevator at Arts@302).. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience (14.1), Quality and completeness of bid (14.2), Routine and emergency service response capabilities (14.3), Pricing, contractual exceptions, and overall value (14.4)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Broken Arrow?
All active and historical solicitations from City of Broken Arrow are tracked and searchable. As a city agency, City of Broken Arrow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed pricing sheet (Exhibit A), company overview and qualifications, comparable references (Exhibit B), acknowledgment and signature forms, interest affidavit (Attachment C), quote affidavit (Att. Review the full document from City of Broken Arrow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Broken Arrow, Oklahoma. Review the full solicitation for detailed scope requirements.