City of Broken Arrow - Agenda and Meetings Management Systems - 27-106 (2026)
City of Broken ArrowCity · Broken Arrow, OK- Due
- Nov 12, 2026
- 15 days left
- Posted
- Sep 24, 2026
- Primary contact
- Blake Dampf
- (918) 259-7000 ext 7366
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Summary
The City of Broken Arrow is requesting proposals from qualified firms to provide a comprehensive Agenda and Meetings Management System (AMMS), together with implementation, configuration, integration, data migration, training, hosting, maintenance, support, and related professional services.
The cloud-hosted software solution must support internal agenda-item workflows, creation and publication of agendas, packets, staff reports, and minutes, live meeting administration, electronic voting, video streaming and archiving, and transparent public access to meeting information. Proposals are due by November 12, 2026, and must be submitted to the Purchasing Department at 1700 West Detroit St, Broken Arrow, OK 74012 or via email to [email protected].
- Submit to
- 1700 West Detroit St, Broken Arrow, OK 74012 | [email protected]
- Scope location
- Broken Arrow, OK
Questions about this RFP
How do I respond to this RFP from City of Broken Arrow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Submissions should be delivered to: 1700 West Detroit St, Broken Arrow, OK 74012 | [email protected]. For questions, contact Blake Dampf.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Broken Arrow in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Blake Dampf at (918) 259-7000 ext 7366. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Broken Arrow?
All active and historical solicitations from City of Broken Arrow are tracked and searchable. As a city agency, City of Broken Arrow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Broken Arrow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Broken Arrow, OK. Review the full solicitation for detailed scope requirements.