City of Bristol Bulk Asphalt Paving Material ITB 26-013 2026
City of BristolCity · Bristol, TN- Due
- Jun 15, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Contract term
- 1 year
- Primary contact
- Vicki Riley
The 30-second brief
The City of Bristol, Tennessee, is soliciting bids under ITB 26-013 for the procurement of Bulk Asphalt paving materials. The scope includes TDOT Bituminous Plant Mix Base (Grade B and C), Asphaltic Concrete Surface (Grade E), and Bituminous Plant Mix Surface Course (Cold Mix). The contract term is for one year, from July 1, 2026, through June 30, 2027. Bidders must guarantee prices for 30 days, after which unit prices are subject to escalation based on the Tennessee Department of Transportation Asphalt Cement Index. Evaluation will consider haul distance from the point of sale at a rate of $0.725 per mile. Sealed bids are due by June 15, 2026, at 10:15 a.m. at the Bristol City Hall Purchasing Department. Requirements include a signed cost sheet, insurance certificates, and compliance with the Iran Divestment Act and Drug-Free Workplace policies.
Signed Cost Sheet, Signed General Conditions, Certificate of Insurance, Contractor License Information
Unit price, Haul distance ($0.725 per mile)
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Summary
The City of Bristol, Tennessee, is soliciting bids under ITB 26-013 for the procurement of Bulk Asphalt paving materials.
The scope includes TDOT Bituminous Plant Mix Base (Grade B and C), Asphaltic Concrete Surface (Grade E), and Bituminous Plant Mix Surface Course (Cold Mix). The contract term is for one year, from July 1, 2026, through June 30, 2027. Bidders must guarantee prices for 30 days, after which unit prices are subject to escalation based on the Tennessee Department of Transportation Asphalt Cement Index. Evaluation will consider haul distance from the point of sale at a rate of $0.725 per mile. Sealed bids are due by June 15, 2026, at 10:15 a.m. at the Bristol City Hall Purchasing Department. Requirements include a signed cost sheet, insurance certificates, and compliance with the Iran Divestment Act and Drug-Free Workplace policies.
EVALUATION CRITERIA
Unit price, Haul distance ($0.725 per mile)
REQUIRED DELIVERABLES
4- Signed Cost Sheet
- Signed General Conditions
- Certificate of Insurance
- Contractor License Information
REQUIRED ATTACHMENTS
Exhibit A - Cost Bid Sheet, Exhibit B - Insurance Requirements
- Submit to
- City of Bristol Tennessee Purchasing Department, 801 Anderson Street, RM 203, Bristol, TN 37620
- Duration
- 12 months
- Scope location
- Bristol, TN
Questions about this ITB
How do I respond to this ITB from City of Bristol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Bristol Tennessee Purchasing Department, 801 Anderson Street, RM 203, Bristol, TN 37620. For questions, contact Vicki Riley.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Bristol in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vicki Riley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Cost Sheet, Signed General Conditions, Certificate of Insurance, Contractor License Information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit price, Haul distance ($0.725 per mile)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bristol?
All active and historical solicitations from City of Bristol are tracked and searchable. As a city agency, City of Bristol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Cost Bid Sheet, Exhibit B - Insurance Requirements. Review the full document from City of Bristol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bristol, TN. Review the full solicitation for detailed scope requirements.