City of Brentwood HVAC Preventative Maintenance RFP 2025
City of BrentwoodCity · Brentwood, MO- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 6, 2025
- Contract term
- 3 years
- Primary contact
- Brad Barbeau
The 30-second brief
The City of Brentwood is requesting proposals from experienced and qualified Contractors to provide preventative maintenance and repair services for the HVAC system at the Brentwood Recreation Complex.
Preventative maintenance and repair services for HVAC system, Reports
General Company Qualifications, Related Project Experience, Services Provided and Key Personnel, Knowledge and Safety, Proposed Compensation
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Summary
The City of Brentwood is requesting proposals from experienced and qualified Contractors to provide preventative maintenance and repair services for the HVAC system at the Brentwood Recreation Complex.
EVALUATION CRITERIA
5- General Company Qualifications
- Related Project Experience
- Services Provided and Key Personnel
- Knowledge and Safety
- Proposed Compensation
REQUIRED DELIVERABLES
Preventative maintenance and repair services for HVAC system, Reports
REQUIRED ATTACHMENTS
3- Proposal Form
- Bidder's Declaration
- Statement of Contractor's Qualifications
- Duration
- 24 months
- Scope location
- Brentwood, Missouri
Questions about this RFP
How do I respond to this RFP from City of Brentwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Brad Barbeau.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brentwood in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Barbeau. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance and repair services for HVAC system, Reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Company Qualifications, Related Project Experience, Services Provided and Key Personnel, Knowledge and Safety, Proposed Compensation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brentwood?
All active and historical solicitations from City of Brentwood are tracked and searchable. As a city agency, City of Brentwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Bidder's Declaration, Statement of Contractor's Qualifications. Review the full document from City of Brentwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brentwood, Missouri. Review the full solicitation for detailed scope requirements.