City of Belfast Hazard Mitigation Plan Consulting RFP 2026
City of BelfastCity · Belfast, ME- Due
- Jun 24, 2026
- Deadline passed
- Posted
- Jun 9, 2026
- Contract term
- 1 year
- Primary contact
- Joellyn Warren
The 30-second brief
The City of Belfast is soliciting proposals from qualified consultants to develop a FEMA-compliant Hazard Mitigation Plan (HMP). The scope of services includes project initiation, public and stakeholder engagement, data collection, GIS mapping of hazard-prone areas, hazard identification and risk assessment, and the development of a comprehensive mitigation strategy. The plan must address natural hazards such as coastal flooding, sea level rise, extreme weather, and wildfire, while integrating existing documents like the Climate Action Plan (2023). The project is funded by a FEMA Hazard Mitigation Grant Program (HMGP) award, and total consultant proposals must not exceed $40,000. Work is expected to begin by August 1, 2026, and be completed by December 31, 2027. Proposals are due electronically by June 24, 2026, at 12:00 PM.
Administrative drafts, Public review drafts, Final plan maps, Graphics, Appendices, Final digital plan files
Project Approach (35%), Firm Qualifications and Experience (30%), Project Timeline (15%), Local Knowledge (10%), Cover Letter and Contact Information (5%), Cost Proposal (5%)
Hear what Belfast plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Belfast is soliciting proposals from qualified consultants to develop a FEMA-compliant Hazard Mitigation Plan (HMP).
The scope of services includes project initiation, public and stakeholder engagement, data collection, GIS mapping of hazard-prone areas, hazard identification and risk assessment, and the development of a comprehensive mitigation strategy. The plan must address natural hazards such as coastal flooding, sea level rise, extreme weather, and wildfire, while integrating existing documents like the Climate Action Plan (2023). The project is funded by a FEMA Hazard Mitigation Grant Program (HMGP) award, and total consultant proposals must not exceed $40,000. Work is expected to begin by August 1, 2026, and be completed by December 31, 2027. Proposals are due electronically by June 24, 2026, at 12:00 PM.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Administrative drafts
- Public review drafts
- Final plan maps
- Graphics
- Appendices
- Final digital plan files
REQUIRED ATTACHMENTS
5- Cover letter
- Resumes
- Cost proposal
- Project schedule
- Insurance documentation
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 17 months
- Scope location
- Belfast, ME
Questions about this RFP
How do I respond to this RFP from City of Belfast?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joellyn Warren.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Belfast in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joellyn Warren. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Consultant team, Subconsultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Administrative drafts, Public review drafts, Final plan maps, Graphics, Appendices, Final digital plan files. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (35%), Firm Qualifications and Experience (30%), Project Timeline (15%), Local Knowledge (10%), Cover Letter and Contact Information (5%), Cost Proposal (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Belfast?
All active and historical solicitations from City of Belfast are tracked and searchable. As a city agency, City of Belfast regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Resumes, Cost proposal, Project schedule, Insurance documentation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Belfast for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Belfast, ME. Review the full solicitation for detailed scope requirements.