City of Beaverton Citywide Printing and Mailing Services RFP 2026-032
City of BeavertonCity · Beaverton, OR- Due
- Jul 30, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- Vanessa MacLeod
- (503) 350-4007
The 30-second brief
The City of Beaverton is soliciting proposals for citywide printing and mailing services under project ID 26-032. The selected contractor will be responsible for pre-press production, printing, carrier route mail preparation, and delivery to the U.S. Postal Service for approximately 6-8 citywide mailings annually. These mailings include a quarterly 16-page city newsletter with an insert, postcards, folded mailers, and Voters' Pamphlet booklets distributed to all households and businesses. City staff will provide digital layouts for the printer. Proposals are due by July 30, 2026, at the City's Millikan Way location. A notice of interest is due by July 14, 2026.
Pre-press production, Printing, Carrier route mail preparation, Delivery to USPS, Quarterly 16-page city newsletter, Postcards, Folded mailers, Voters' Pamphlet booklets
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Summary
The City of Beaverton is soliciting proposals for citywide printing and mailing services under project ID 26-032.
The selected contractor will be responsible for pre-press production, printing, carrier route mail preparation, and delivery to the U.S. Postal Service for approximately 6-8 citywide mailings annually. These mailings include a quarterly 16-page city newsletter with an insert, postcards, folded mailers, and Voters' Pamphlet booklets distributed to all households and businesses. City staff will provide digital layouts for the printer. Proposals are due by July 30, 2026, at the City's Millikan Way location. A notice of interest is due by July 14, 2026.
REQUIRED DELIVERABLES
8- Pre-press production
- Printing
- Carrier route mail preparation
- Delivery to USPS
- Quarterly 16-page city newsletter
- Postcards
- Folded mailers
- Voters' Pamphlet booklets
- Submit to
- 12725 SW Millikan Way, PO Box 4755, Beaverton, OR, 97076
- Scope location
- Beaverton, OR
Questions about this RFP
How do I respond to this RFP from City of Beaverton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 12725 SW Millikan Way, PO Box 4755, Beaverton, OR, 97076. For questions, contact Vanessa MacLeod.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Beaverton in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vanessa MacLeod at (503) 350-4007. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Pre-press production, Printing, Carrier route mail preparation, Delivery to USPS, Quarterly 16-page city newsletter, Postcards, Folded mailers, Voters' Pamphlet booklets. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Beaverton?
All active and historical solicitations from City of Beaverton are tracked and searchable. As a city agency, City of Beaverton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Beaverton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaverton, OR. Review the full solicitation for detailed scope requirements.