City of Batavia Personnel Records Digitization Services Quote 2026-03
Town of NolensvilleCity · Nolensville, TN- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Primary contact
- Jodie Theurk
The 30-second brief
The City of Batavia is seeking quotes for the digitization of approximately 71 boxes of HR personnel records into searchable PDF/A format. This project supports an LGRMIF grant application and requires New York State Preferred Source Vendors.
Full-text searchable PDF/A files
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Summary
The City of Batavia is seeking quotes for the digitization of approximately 71 boxes of HR personnel records into searchable PDF/A format. This project supports an LGRMIF grant application and requires New York State Preferred Source Vendors.
REQUIRED DELIVERABLES
Full-text searchable PDF/A files
REQUIRED ATTACHMENTS
New York State Preferred Source Vendor certification
- Submit to
- Respond Attn: Jodie Theurk
- Scope location
- Batavia, NY
- Reported agency
- City of Batavia
Questions about this QUOTE
How do I respond to this Quote from Town of Nolensville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Respond Attn: Jodie Theurk. For questions, contact Jodie Theurk.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Town of Nolensville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jodie Theurk. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full-text searchable PDF/A files. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Nolensville?
All active and historical solicitations from Town of Nolensville are tracked and searchable. As a city agency, Town of Nolensville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: New York State Preferred Source Vendor certification. Review the full document from Town of Nolensville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Batavia, NY. Review the full solicitation for detailed scope requirements.