City of Batavia - NE Substation Upgrades - Transformer Purchase - 2026
City of Batavia cityCity · Batavia, IL- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Erika Sittler
The 30-second brief
The City of Batavia is seeking sealed bids for the NE Substation Upgrades - Transformer Purchase project located in Kane County, Illinois. The work involves the purchase and delivery of a 138kV to 34.5kV power transformer with OLTC (45/60/75 MVA rating), including manufacturing, factory testing, delivery to the NE Substation off Hubbard Avenue, unloading, setting on pad, assembly, and field testing. Bids are due by September 29, 2026, at 2:00 p.m. local time at Batavia City Hall, 100 N Island Avenue, Batavia, IL 60510. Requirements include Illinois Prevailing Wage, 5% bid security, 110% performance security within 15 days of award, IDOT Certificate of Eligibility, and compliance with OSHA and EPA regulations. Award will be based on best value including lead time, quality, and price.
Lead time, quality, and price
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Summary
The City of Batavia is seeking sealed bids for the NE Substation Upgrades - Transformer Purchase project located in Kane County, Illinois.
The work involves the purchase and delivery of a 138kV to 34.5kV power transformer with OLTC (45/60/75 MVA rating), including manufacturing, factory testing, delivery to the NE Substation off Hubbard Avenue, unloading, setting on pad, assembly, and field testing. Bids are due by September 29, 2026, at 2:00 p.m. local time at Batavia City Hall, 100 N Island Avenue, Batavia, IL 60510. Requirements include Illinois Prevailing Wage, 5% bid security, 110% performance security within 15 days of award, IDOT Certificate of Eligibility, and compliance with OSHA and EPA regulations. Award will be based on best value including lead time, quality, and price.
EVALUATION CRITERIA
3- Lead time
- Quality
- Price
REQUIRED ATTACHMENTS
8- Bid Proposal
- Bid Schedule
- Bid Conditions
- Bid Bond
- Non-Collusion Affidavit
- Qualifications
- List of Proposed Major Suppliers
- List of Project References
- Submit to
- Batavia City Hall, 100 N Island Avenue, Batavia, IL 60510
- Scope location
- Batavia, IL
- Reported agency
- City of Batavia
Questions about this IFB
How do I respond to this IFB from City of Batavia city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Batavia City Hall, 100 N Island Avenue, Batavia, IL 60510. For questions, contact Erika Sittler.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Batavia city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Sittler. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lead time, quality, and price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Batavia city?
All active and historical solicitations from City of Batavia city are tracked and searchable. As a city agency, City of Batavia city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal, Bid Schedule, Bid Conditions, Bid Bond, Non-Collusion Affidavit, Qualifications, List of Proposed Major Suppliers, List of Project References. Review the full document from City of Batavia city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Batavia, IL. Review the full solicitation for detailed scope requirements.