City of Avondale First-Time Homebuyer Assistance Program RFP NFS 27-009, 2026
City of AvondaleCity · Avondale, AZ- Due
- Nov 12, 2026
- 11 days left
- Posted
- Oct 14, 2026
- Primary contact
- Graciela Torrecillas
- (623) 333-2029
The 30-second brief
The City of Avondale Neighborhood and Family Services Department is seeking proposals from qualified, licensed non-profit firms and subrecipients to administer the First-Time Homebuyer Assistance Program. The program provides U.S. HUD HOME Investment Partnerships Program funds, program income, recaptured funds, and matching funds to assist low- and moderate-income first-time homebuyers with down payment, closing costs, and principal interest buydowns ranging from $1,000 to $40,000 for properties located within Avondale, AZ. Services include application intake, eligibility screening under 24 CFR Part 5 and Part 92, HUD-certified homebuyer pre-purchase counseling, 8-hour homebuyer workshops, environmental reviews, lead-based paint compliance, property inspections (HQS or NSPIRE), loan closing coordination, lien recording (Subordinate Deed of Trust and Promissory Note), affordability monitoring, and reimbursement requests. Submission deadline is November 12, 2026. A non-mandatory pre-submittal conference via Teams is scheduled for October 22, 2026, and inquiries are due by November 2, 2026. Required qualifications include active SAM.gov registration, HUD-approved housing counseling certification, and compliance with federal Davis-Bacon, civil rights, and E-Verify regulations.
Program Administrative Fee - 1 Application per Closing Each
General Information 5%, Experience and Qualifications of Vendor 20%, PPVF 6%, Key Positions 24%, Project Approach 20%, Pricing 25%
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Summary
The City of Avondale Neighborhood and Family Services Department is seeking proposals from qualified, licensed non-profit firms and subrecipients to administer the First-Time Homebuyer Assistance Program.
The program provides U.S. HUD HOME Investment Partnerships Program funds, program income, recaptured funds, and matching funds to assist low- and moderate-income first-time homebuyers with down payment, closing costs, and principal interest buydowns ranging from $1,000 to $40,000 for properties located within Avondale, AZ. Services include application intake, eligibility screening under 24 CFR Part 5 and Part 92, HUD-certified homebuyer pre-purchase counseling, 8-hour homebuyer workshops, environmental reviews, lead-based paint compliance, property inspections (HQS or NSPIRE), loan closing coordination, lien recording (Subordinate Deed of Trust and Promissory Note), affordability monitoring, and reimbursement requests. Submission deadline is November 12, 2026. A non-mandatory pre-submittal conference via Teams is scheduled for October 22, 2026, and inquiries are due by November 2, 2026. Required qualifications include active SAM.gov registration, HUD-approved housing counseling certification, and compliance with federal Davis-Bacon, civil rights, and E-Verify regulations.
EVALUATION CRITERIA
6- General Information 5%
- Experience and Qualifications of Vendor 20%
- PPVF 6%
- Key Positions 24%
- Project Approach 20%
- Pricing 25%
REQUIRED DELIVERABLES
Program Administrative Fee - 1 Application per Closing Each
REQUIRED ATTACHMENTS
9- Required Form - PPVF & Past Performance Verification Evaluation Submittals
- Signed W-9
- Proposal without cost proposal
- Separate cost proposal
- SAM.gov registration confirmation
- Lobbying certification
- DBE/WBE status documentation
- AI policy acknowledgment
- Agreement terms confirmation
- Submit to
- https://procurement.opengov.com/portal/avondaleaz
- Scope location
- Avondale, AZ
Questions about this RFP
How do I respond to this RFP from City of Avondale?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/avondaleaz. For questions, contact Graciela Torrecillas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Avondale in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Graciela Torrecillas at (623) 333-2029. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Program Administrative Fee - 1 Application per Closing Each. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Information 5%, Experience and Qualifications of Vendor 20%, PPVF 6%, Key Positions 24%, Project Approach 20%, Pricing 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Avondale?
All active and historical solicitations from City of Avondale are tracked and searchable. As a city agency, City of Avondale regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Required Form - PPVF & Past Performance Verification Evaluation Submittals, signed W-9, proposal without cost proposal, separate cost proposal, SAM.gov registration confirmation, lobbying certificatio. Review the full document from City of Avondale for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Avondale, AZ. Review the full solicitation for detailed scope requirements.