City of Austin - Air Compressor and Vacuum Preventative Maintenance Services - IFB 8200 BYS1063 (2026)
City of Austin cityCity · Austin, TX- Due
- Dec 1, 2026
- 33 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Brenita Wilkison
- (512) 974-3164
The 30-second brief
The City of Austin is seeking bids for routine preventative maintenance, repair services, and new unit procurement for air compressors and vacuum systems located at the Austin Convention Center Department (ACCD). The scope of work includes routine preventative maintenance inspections, operational testing, cleaning, servicing, and one annual major preventative maintenance service per year for compressor systems, including Kaishan models KRSD15-125 and KRSD20-125. Additional requirements involve a maximum 4-hour emergency response time, quarterly preventative maintenance schedules, service reports within 24 hours of visit completion, and material markups. Responses must be submitted via the City of Austin eResponse portal by December 1, 2026, at 2:00 pm CT. The contract has an initial 1-year term with up to four 1-year extension options.
Schedules, Service Reports, Documentation, Annual Summary
Best value competition, including consideration of headquarters (Local Businesses) and size (Small Businesses) with local/small business price discounts.
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Summary
The City of Austin is seeking bids for routine preventative maintenance, repair services, and new unit procurement for air compressors and vacuum systems located at the Austin Convention Center Department (ACCD).
The scope of work includes routine preventative maintenance inspections, operational testing, cleaning, servicing, and one annual major preventative maintenance service per year for compressor systems, including Kaishan models KRSD15-125 and KRSD20-125. Additional requirements involve a maximum 4-hour emergency response time, quarterly preventative maintenance schedules, service reports within 24 hours of visit completion, and material markups. Responses must be submitted via the City of Austin eResponse portal by December 1, 2026, at 2:00 pm CT. The contract has an initial 1-year term with up to four 1-year extension options.
EVALUATION CRITERIA
Best value competition, including consideration of headquarters (Local Businesses) and size (Small Businesses) with local/small business price discounts.
REQUIRED DELIVERABLES
4- Schedules
- Service Reports
- Documentation
- Annual Summary
REQUIRED ATTACHMENTS
C - SUBMITTAL-Prices and Pricing-REQUIRED, D - SUBMITTAL - Offer and Acceptance-REQUIRED, E - SUBMITTAL-Offeror References-REQUIRED, G - SUBMITTAL - Employer Certification Wage Theft Ordinance - Responsibility Criteria-REQUIRED, I - SUBMITTAL - Non-Discrimination and Non-Retaliation Certification-REQUIRED
- Submit to
- City of Austin eResponse
- Duration
- 12 months
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this IFB
How do I respond to this IFB from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Austin eResponse. For questions, contact Brenita Wilkison.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenita Wilkison at (512) 974-3164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Schedules, Service Reports, Documentation, Annual Summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value competition, including consideration of headquarters (Local Businesses) and size (Small Businesses) with local/small business price discounts." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: C - SUBMITTAL-Prices and Pricing-REQUIRED, D - SUBMITTAL - Offer and Acceptance-REQUIRED, E - SUBMITTAL-Offeror References-REQUIRED, G - SUBMITTAL - Employer Certification Wage Theft Ordinance - Respo. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.