City of Auburn Lake Grove Park Tree Sculpture Services RFQ BID # 2027-004 (2026)
City of AuburnCity · Auburn, ME- Due
- Nov 24, 2026
- 13 days left
- Posted
- Nov 10, 2026
- Primary contact
- Jenna-Rae Brown
- (207) 333-6601
The 30-second brief
The City of Auburn, Maine is seeking qualifications from professional chainsaw artists and wood sculptors to transform a standing maple tree trunk into a permanent public art installation at Lake Grove Park under BID # 2027-004. The selected artist will create a one-of-a-kind sculpture measuring approximately 3 feet in diameter and 16 feet in height, featuring local woodland and water wildlife in whimsical, family-friendly recreational activities. The scope of services includes final design concept development, coordination with city staff, all labor, equipment, and materials for carving, site protection, cleanup, protective finish application, and maintenance recommendations. Project cost shall not exceed $5,000. Submissions are due by November 24, 2026 at 2:00 PM, with questions due by November 19, 2026.
Development of final design concepts; coordination with City staff; all labor, Equipment, And materials to complete the carving; site protection; cleanup and debris removal; application of protective finishes; maintenance recommendations
Experience with chainsaw carving and wood sculpture (30 points), Portfolio quality and creativity (25 points), Public art and municipal project experience (20 points), Understanding of project vision and site (15 points), References (10 points)
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Summary
The City of Auburn, Maine is seeking qualifications from professional chainsaw artists and wood sculptors to transform a standing maple tree trunk into a permanent public art installation at Lake Grove Park under BID # 2027-004.
The selected artist will create a one-of-a-kind sculpture measuring approximately 3 feet in diameter and 16 feet in height, featuring local woodland and water wildlife in whimsical, family-friendly recreational activities. The scope of services includes final design concept development, coordination with city staff, all labor, equipment, and materials for carving, site protection, cleanup, protective finish application, and maintenance recommendations. Project cost shall not exceed $5,000. Submissions are due by November 24, 2026 at 2:00 PM, with questions due by November 19, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Development of final design concepts
- Coordination with City staff
- All labor, Equipment, And materials to complete the carving
- Site protection
- Cleanup and debris removal
- Application of protective finishes
- Maintenance recommendations
REQUIRED ATTACHMENTS
8- Artist Information
- Statement of Interest
- Relevant Experience
- Portfolio of at least five completed projects
- Three References
- Concept Approach
- Preliminary Timeline
- Cost Proposal
- Submit to
- City of Auburn, 60 Court Street, Auburn, Maine 04210
- Scope location
- Auburn, ME
Questions about this RFQ
How do I respond to this RFQ from City of Auburn?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Auburn, 60 Court Street, Auburn, Maine 04210. For questions, contact Jenna-Rae Brown.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Auburn in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenna-Rae Brown at (207) 333-6601. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Development of final design concepts; coordination with City staff; all labor, Equipment, And materials to complete the carving; site protection; cleanup and debris removal; application of protective finishes; maintenance recommendations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with chainsaw carving and wood sculpture (30 points), Portfolio quality and creativity (25 points), Public art and municipal project experience (20 points), Understanding of project vision..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Auburn?
All active and historical solicitations from City of Auburn are tracked and searchable. As a city agency, City of Auburn regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Artist Information, Statement of Interest, Relevant Experience, Portfolio of at least five completed projects, Three References, Concept Approach, Preliminary Timeline, Cost Proposal. Review the full document from City of Auburn for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Auburn, ME. Review the full solicitation for detailed scope requirements.