City of Auburn - 2026 UPS Preventative Maintenance Service Agreement - 2026
City of AuburnCity · Auburn, AL- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Patrick Slaughter
- (334) 501-3008
The 30-second brief
The City of Auburn is seeking sealed bids for the 2026 UPS Preventative Maintenance Service Agreement, involving routine servicing, preventative maintenance, inspection, and testing of eight critical Uninterruptible Power Supply (UPS) systems located across various municipal facilities including City Hall, Engineering Building, Radio Tower, Public Safety Building, Water Resource Management, and Gay Street Parking Deck. The scope includes semi-annual and annual maintenance services such as visual inspections, cleaning, electrical connections checks, thermal diagnostic inspections, battery testing, operational testing, and optional unit price battery capacity testing. The initial contract term is 1 year with the option to renew for two additional 1-year terms. Bids are due by October 29, 2026, at 10:00 a.m. local time, with a question deadline of October 27, 2026, at 5:00 PM. A bid bond or certified/cashier's check of at least 5% (not to exceed $10,000) is required.
Preventative maintenance for eight (8) UPS systems, Semi-annual and annual inspection and testing services, Thermal diagnostic inspection, Battery condition testing, And optional additive alternate battery capacity testing.
Lowest responsible bidder
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Summary
The City of Auburn is seeking sealed bids for the 2026 UPS Preventative Maintenance Service Agreement, involving routine servicing, preventative maintenance, inspection, and testing of eight critical Uninterruptible Power Supply (UPS) systems located across various municipal facilities including City Hall, Engineering Building, Radio Tower, Public Safety Building, Water Resource Management, and Gay Street Parking Deck.
The scope includes semi-annual and annual maintenance services such as visual inspections, cleaning, electrical connections checks, thermal diagnostic inspections, battery testing, operational testing, and optional unit price battery capacity testing. The initial contract term is 1 year with the option to renew for two additional 1-year terms. Bids are due by October 29, 2026, at 10:00 a.m. local time, with a question deadline of October 27, 2026, at 5:00 PM. A bid bond or certified/cashier's check of at least 5% (not to exceed $10,000) is required.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
5- Preventative maintenance for eight (8) UPS systems
- Semi-annual and annual inspection and testing services
- Thermal diagnostic inspection
- Battery condition testing
- Optional additive alternate battery capacity testing
REQUIRED ATTACHMENTS
4- Bid Bond or certified/cashier's check
- References and Experiences Form (Appendix A)
- Base Bid Sheet
- Additive Alternate Bid Sheet
- Submit to
- Purchasing Officer, City of Auburn, 144 Tichenor Avenue, Suite 5, Auburn, AL 36830
- Duration
- 36 months
- Scope location
- Auburn, Alabama
Questions about this BID
How do I respond to this Bid from City of Auburn?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Officer, City of Auburn, 144 Tichenor Avenue, Suite 5, Auburn, AL 36830. For questions, contact Patrick Slaughter.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Auburn in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Slaughter at (334) 501-3008. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance for eight (8) UPS systems, Semi-annual and annual inspection and testing services, Thermal diagnostic inspection, Battery condition testing, And optional additive alternate battery capacity testing.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Auburn?
All active and historical solicitations from City of Auburn are tracked and searchable. As a city agency, City of Auburn regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond or certified/cashier's check, References and Experiences Form (Appendix A), Base Bid Sheet, Additive Alternate Bid Sheet. Review the full document from City of Auburn for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Auburn, Alabama. Review the full solicitation for detailed scope requirements.