City of Aspen Recreation Management Software Replacement for Parks & Recreation RFP 2026
City of AspenCity · Aspen, CO- Due
- Aug 7, 2026
- Deadline passed
- Primary contact
- Asal Vojdani
- (970) 920-5000
The 30-second brief
The City of Aspen is soliciting proposals for a fully hosted recreation management system (RMS) to support departmental needs excluding golf. The system must integrate with Oracle and meet ADA/WCAG standards by August 7, 2026.
Fully hosted recreation management system, Mobile and desktop platform support, Oracle integration, Facility management, Art center rentals, Event permitting, Program registration, Scheduling, Memberships, Payments, Reporting
Unlimited user licensing, sandbox environment availability, inclusion of all functional modules at no extra cost, ADA and WCAG compliance
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Summary
The City of Aspen is soliciting proposals for a fully hosted recreation management system (RMS) to support departmental needs excluding golf. The system must integrate with Oracle and meet ADA/WCAG standards by August 7, 2026.
EVALUATION CRITERIA
4- Unlimited user licensing
- Sandbox environment availability
- Inclusion of all functional modules at no extra cost
- ADA and WCAG compliance
REQUIRED DELIVERABLES
11- Fully hosted recreation management system
- Mobile and desktop platform support
- Oracle integration
- Facility management
- Art center rentals
- Event permitting
- Program registration
- Scheduling
- Memberships
- Payments
- Reporting
- Submit to
- 427 Rio Grande Place, Aspen, CO, 81611
- Scope location
- Pitkin, CO
Questions about this RFP
How do I respond to this RFP from City of Aspen?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 427 Rio Grande Place, Aspen, CO, 81611. For questions, contact Asal Vojdani.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aspen in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Asal Vojdani at (970) 920-5000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully hosted recreation management system, Mobile and desktop platform support, Oracle integration, Facility management, Art center rentals, Event permitting, Program registration, Scheduling, Memberships, Payments, Reporting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unlimited user licensing, sandbox environment availability, inclusion of all functional modules at no extra cost, ADA and WCAG compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aspen?
All active and historical solicitations from City of Aspen are tracked and searchable. As a city agency, City of Aspen regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Aspen for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pitkin, CO. Review the full solicitation for detailed scope requirements.