City of Ashland WTP ITB Support and Project Management RFP 2018-20
City of AshlandCity · Ashland, OR- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Duration
- 42 months
- Primary contact
- Scott Fleury
- (541) 552-2420
The 30-second brief
The City of Ashland is seeking qualifications-based proposals from professional engineering consultants for Project # 2018-20. The scope of work is divided into two phases: Phase 1 involves ITB preparation support, including a constructability review of approximately 2,000 pages of specifications and 400 drawings for a new 7 MGD water treatment plant (WTP). Phase 2 covers comprehensive project management, construction oversight, and commissioning support as the City's representative. The project is funded by federal Safe Drinking Water Revolving Loan Funds and WIFIA. Proposals are limited to 8 pages and must be submitted by February 12, 2026. A mandatory professional engineer registration in Oregon is required for the consultant.
Constructability Review report, ITB modifications, Monthly progress reports, Project management plan, Communication plan
Work Approach (30), Work Experience (20), Work Team Experience (30), Demonstrated Ability to Successfully Complete Similar Projects on Time and Within Budget (20), Termination for Default (P/F)
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Summary
The City of Ashland is seeking qualifications-based proposals from professional engineering consultants for Project # 2018-20.
The scope of work is divided into two phases: Phase 1 involves ITB preparation support, including a constructability review of approximately 2,000 pages of specifications and 400 drawings for a new 7 MGD water treatment plant (WTP). Phase 2 covers comprehensive project management, construction oversight, and commissioning support as the City's representative. The project is funded by federal Safe Drinking Water Revolving Loan Funds and WIFIA. Proposals are limited to 8 pages and must be submitted by February 12, 2026. A mandatory professional engineer registration in Oregon is required for the consultant.
EVALUATION CRITERIA
Work Approach (30), Work Experience (20), Work Team Experience (30), Demonstrated Ability to Successfully Complete Similar Projects on Time and Within Budget (20), Termination for Default (P/F)
REQUIRED DELIVERABLES
5- Constructability Review report
- ITB modifications
- Monthly progress reports
- Project management plan
- Communication plan
REQUIRED ATTACHMENTS
5- Proposal Form
- Bidder Residency Information
- Independent Contractor Certification
- Resumes
- W-9
- Submit to
- City of Ashland Public Works-Engineering, 51 Winburn Way, Ashland, OR 97520
- Scope location
- Ashland, OR
Questions about this RFP
How do I respond to this RFP from City of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ashland Public Works-Engineering, 51 Winburn Way, Ashland, OR 97520. For questions, contact Scott Fleury.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ashland in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Fleury at (541) 552-2420. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Constructability Review report, ITB modifications, Monthly progress reports, Project management plan, Communication plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Work Approach (30), Work Experience (20), Work Team Experience (30), Demonstrated Ability to Successfully Complete Similar Projects on Time and Within Budget (20), Termination for Default (P/F)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ashland?
All active and historical solicitations from City of Ashland are tracked and searchable. As a city agency, City of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 42 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Bidder Residency Information, Independent Contractor Certification, Resumes, W-9. Review the full document from City of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, OR. Review the full solicitation for detailed scope requirements.