City of Ashland Food and Beverage Concessionaire: Oak Knoll Golf Course RFP 2026
City of AshlandCity · Ashland, OR- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Primary contact
- Kevin Caldwell
The 30-second brief
The City of Ashland Parks and Recreation Department is soliciting proposals for a concessionaire to operate the food and beverage services at the Oak Knoll Golf Course. The successful proposer will be responsible for the preparation and sale of concessions, menu creation, alcohol sales, staffing, security, and maintaining cleanliness. The scope also includes establishing sound accounting practices and preparing revenue reports. A mandatory pre-proposal meeting and site walkthrough is scheduled for March 18, 2026, at 10:00 a.m. at the golf course located at 3070 Hwy. 66, Ashland, OR. Hard copy proposals must be physically received by 2:00 PM on March 26, 2026, at the Parks and Recreation Department offices. Selection will be based on weighted criteria including company profile, references, financial information, menu items, and pricing.
See attached Request for Proposal Document
Company profile, references, financial information, menu items and pricing
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Summary
The City of Ashland Parks and Recreation Department is soliciting proposals for a concessionaire to operate the food and beverage services at the Oak Knoll Golf Course.
The successful proposer will be responsible for the preparation and sale of concessions, menu creation, alcohol sales, staffing, security, and maintaining cleanliness. The scope also includes establishing sound accounting practices and preparing revenue reports. A mandatory pre-proposal meeting and site walkthrough is scheduled for March 18, 2026, at 10:00 a.m. at the golf course located at 3070 Hwy. 66, Ashland, OR. Hard copy proposals must be physically received by 2:00 PM on March 26, 2026, at the Parks and Recreation Department offices. Selection will be based on weighted criteria including company profile, references, financial information, menu items, and pricing.
EVALUATION CRITERIA
4- Company profile
- References
- Financial information
- Menu items and pricing
REQUIRED DELIVERABLES
See attached Request for Proposal Document
REQUIRED ATTACHMENTS
Request for Proposal Document
- Submit to
- 340 S Pioneer Street, Ashland OR 97520
- Scope location
- Ashland, OR
Questions about this RFP
How do I respond to this RFP from City of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 340 S Pioneer Street, Ashland OR 97520. For questions, contact Kevin Caldwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ashland in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Caldwell. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: See attached Request for Proposal Document. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company profile, references, financial information, menu items and pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ashland?
All active and historical solicitations from City of Ashland are tracked and searchable. As a city agency, City of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Document. Review the full document from City of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, OR. Review the full solicitation for detailed scope requirements.