City of Asheville Community Production Partner - Juneteenth Celebration 2027 - 298-FY27-CREF-RFP-Juneteenth-27-2
City of AshevilleCity · Asheville, NC- Due
- Oct 30, 2026
- 1 day left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Jon Fillman
- (828) 232-4517
The 30-second brief
The City of Asheville seeks a qualified community production partner for strategic planning, operational management, and post-event evaluation of the 2027 Juneteenth Celebration. Core responsibilities include public access and free admission, program and activities curation, vendor and personnel coordination, sponsorship and fundraising development, logistics and operations management, interdepartmental city liaison, fiscal administration, and post-event evaluation. Substantially all City cash funding must support activities within the Downtown Business Improvement District (BID). Proposals are due by October 30, 2026, at 5:00 PM EDT, via the online application form. An optional pre-proposal meeting is scheduled for October 13, 2026, and questions are due by October 15, 2026. Evaluation criteria include community leadership and partnerships (30 points), organizational qualifications (20 points), community vision and programming (20 points), event operations and implementation (15 points), relevant experience (10 points), and budget and financial plan (5 points).
Event portfolio, Budget worksheets, Any additional required attachments identified in the application
Community Leadership & Partnerships (30), Organizational Qualifications (20), Community Vision & Programming (20), Event Operations & Implementation (15), Relevant Experience (10), Budget & Financial Plan (5)
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Summary
The City of Asheville seeks a qualified community production partner for strategic planning, operational management, and post-event evaluation of the 2027 Juneteenth Celebration.
Core responsibilities include public access and free admission, program and activities curation, vendor and personnel coordination, sponsorship and fundraising development, logistics and operations management, interdepartmental city liaison, fiscal administration, and post-event evaluation. Substantially all City cash funding must support activities within the Downtown Business Improvement District (BID). Proposals are due by October 30, 2026, at 5:00 PM EDT, via the online application form. An optional pre-proposal meeting is scheduled for October 13, 2026, and questions are due by October 15, 2026. Evaluation criteria include community leadership and partnerships (30 points), organizational qualifications (20 points), community vision and programming (20 points), event operations and implementation (15 points), relevant experience (10 points), and budget and financial plan (5 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Event portfolio
- Budget worksheets
- Any additional required attachments identified in the application
REQUIRED ATTACHMENTS
Event portfolio, Budget worksheets
- Submit to
- https://fs26.formsite.com/bbenn/npuzn4ufaf/index
- Duration
- 36 months
- Scope location
- Asheville, NC
Questions about this RFP
How do I respond to this RFP from City of Asheville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://fs26.formsite.com/bbenn/npuzn4ufaf/index. For questions, contact Jon Fillman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Asheville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon Fillman at (828) 232-4517. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Event portfolio, Budget worksheets, Any additional required attachments identified in the application. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Community Leadership & Partnerships (30), Organizational Qualifications (20), Community Vision & Programming (20), Event Operations & Implementation (15), Relevant Experience (10), Budget & Financial..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Asheville?
All active and historical solicitations from City of Asheville are tracked and searchable. As a city agency, City of Asheville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Event portfolio, Budget worksheets. Review the full document from City of Asheville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. Review the full solicitation for detailed scope requirements.