City of Asheville - Telecom and SaaS Cost Savings Audit - 298-FY27-ITS-RFP-TELECOMCOSTSAVINGS (2026)
City of AshevilleCity · Asheville, NC- Due
- Nov 2, 2026
- 4 days left
- Posted
- Oct 1, 2026
- Primary contact
- Steven Frey
- (828) 251-1122
The 30-second brief
The City of Asheville is seeking proposals from qualified vendors to conduct a comprehensive audit of the City’s Software as a Service (SaaS) subscriptions and cellular telecommunications services. The primary objectives are to establish an accurate inventory, ensure licensing compliance, eliminate redundancies, and uncover cost-optimization opportunities. The City employs approximately 1,200 full-time employees with most having cellular devices, and the majority of computing is cloud-based. Proposals are due by November 2, 2026, at 4:00 pm EDT via email to [email protected]. Inquiries are due by October 13, 2026, at 5:00 pm EDT. Evaluation is based on qualifications, project understanding and approach, relevant projects and references, and pricing.
Qualifications 30 points, Project Understanding and Approach 40 points, Relevant Projects and References 20 points, Pricing 10 points
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Summary
The City of Asheville is seeking proposals from qualified vendors to conduct a comprehensive audit of the City’s Software as a Service (SaaS) subscriptions and cellular telecommunications services.
The primary objectives are to establish an accurate inventory, ensure licensing compliance, eliminate redundancies, and uncover cost-optimization opportunities. The City employs approximately 1,200 full-time employees with most having cellular devices, and the majority of computing is cloud-based. Proposals are due by November 2, 2026, at 4:00 pm EDT via email to [email protected]. Inquiries are due by October 13, 2026, at 5:00 pm EDT. Evaluation is based on qualifications, project understanding and approach, relevant projects and references, and pricing.
EVALUATION CRITERIA
4- Qualifications 30 points
- Project Understanding and Approach 40 points
- Relevant Projects and References 20 points
- Pricing 10 points
REQUIRED ATTACHMENTS
Signed copy of any addendum, Cost Proposal
- Submit to
- [email protected]
- Scope location
- Asheville, NC
Questions about this RFP
How do I respond to this RFP from City of Asheville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Steven Frey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Asheville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Frey at (828) 251-1122. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications 30 points, Project Understanding and Approach 40 points, Relevant Projects and References 20 points, Pricing 10 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Asheville?
All active and historical solicitations from City of Asheville are tracked and searchable. As a city agency, City of Asheville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed copy of any addendum, Cost Proposal. Review the full document from City of Asheville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. Review the full solicitation for detailed scope requirements.