City of Ardmore - Library Janitorial Services - 26-1001 (2026)
City of ArdmoreCity · Ardmore, OK- Due
- Nov 12, 2026
- 9 days left
- Posted
- Oct 17, 2026
- Contract term
- 1 year
- Primary contact
- Sherrill Shaw
- (580) 221-2582
The 30-second brief
The City of Ardmore is seeking qualified contractors to provide nightly janitorial services, six nights per week, for the Ardmore Public Library located at 320 E St. NW, Ardmore, OK 73401. The scope of work encompasses cleaning, waste removal, dust mopping, wet mopping, carpet vacuuming, restroom sanitization, and maintenance of entryways, offices, conference rooms, literacy labs, break areas, corridors, and storage rooms. Sealed bids for solicitation number 26-1001 are due by 3:00 P.M. on November 12, 2026. A mandatory pre-bid meeting is scheduled for October 27, 2026, at 2:00 P.M. at the library. Bidders must provide a bid bond, certified check, or cashier's check equal to 5 percent of the bid, along with non-collusion and business relationship affidavits. The initial contract term is 365 days, with options to renew for up to four additional years.
Please see referenced attachments
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Summary
The City of Ardmore is seeking qualified contractors to provide nightly janitorial services, six nights per week, for the Ardmore Public Library located at 320 E St.
NW, Ardmore, OK 73401. The scope of work encompasses cleaning, waste removal, dust mopping, wet mopping, carpet vacuuming, restroom sanitization, and maintenance of entryways, offices, conference rooms, literacy labs, break areas, corridors, and storage rooms. Sealed bids for solicitation number 26-1001 are due by 3:00 P.M. on November 12, 2026. A mandatory pre-bid meeting is scheduled for October 27, 2026, at 2:00 P.M. at the library. Bidders must provide a bid bond, certified check, or cashier's check equal to 5 percent of the bid, along with non-collusion and business relationship affidavits. The initial contract term is 365 days, with options to renew for up to four additional years.
REQUIRED DELIVERABLES
Please see referenced attachments
REQUIRED ATTACHMENTS
9- Non-Collusion Affidavit
- Business Relationships Affidavit
- Bid Bond
- Affidavit of Work Status Eligibility
- Contract Affidavit
- Bid Sheet
- Public Liability Insurance
- Property Damage Insurance
- Oklahoma Workers’ Compensation Insurance
- Submit to
- Bids will be delivered to Sherrill Shaw, Purchasing Coordinator at 23 South Washington, or mailed to P.O. Box 249, Ardmore, OK 73402.
- Duration
- 12 months
- Scope location
- Ardmore, OK
Questions about this BID
How do I respond to this Bid from City of Ardmore?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bids will be delivered to Sherrill Shaw, Purchasing Coordinator at 23 South Washington, or mailed to P.O. Box 249, Ardmore, OK 73402.. For questions, contact Sherrill Shaw.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ardmore in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sherrill Shaw at (580) 221-2582. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Please see referenced attachments. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Ardmore?
All active and historical solicitations from City of Ardmore are tracked and searchable. As a city agency, City of Ardmore regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Business Relationships Affidavit, Bid Bond, Affidavit of Work Status Eligibility, Contract Affidavit, Bid Sheet, Public Liability Insurance, Property Damage Insurance, Oklahom. Review the full document from City of Ardmore for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ardmore, OK. Review the full solicitation for detailed scope requirements.