City of Ames - Wheel Loader Lease/Rental for Fleet Services Department - 2027-037 (2026)
City of AmesCity · Ames, IA- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Duration
- 5 months
- Primary contact
- Quinn Eggink
- (515) 239-5128
The 30-second brief
The City of Ames Fleet Services Department is seeking bids from qualified vendors for the rental or lease of 1-2 wheel loaders with All-Wheel Drive and buckets featuring JRB Quick-Attach (Spec #EH-1568L, 1569L). The equipment will be used primarily by the Street Maintenance Division for snow and ice removal, blowing, plowing, and loading operations within city limits. Named assets include wheel loaders of similar size, power, and functions to Case 721F, Cat 938H, Doosan 250-5, John Deere 624, or Volvo L90, equipped with Z-Bar type arm configuration, two hydraulic circuits, extended reach arms, and 3 to 4 cubic yard capacity buckets. Wheel Loader 1568L requires a 5-month rental period from November 1, 2026, to March 31, 2027, while Wheel Loader 1569L requires a 4-month rental period from December 1, 2026, to March 31, 2027, with an optional lease extension of one additional month. Responses are due by October 1, 2026, at 2:00 PM (CT).
One (1) or Two (2) Wheel Loader(s), AWD, Bucket w/ JRB Quick-Attach, Spec #EH-1568L, 1569L; Specification EH-1568L-1569L Wheel Loader (2) Leases FY-27 form
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Summary
The City of Ames Fleet Services Department is seeking bids from qualified vendors for the rental or lease of 1-2 wheel loaders with All-Wheel Drive and buckets featuring JRB Quick-Attach (Spec #EH-1568L, 1569L).
The equipment will be used primarily by the Street Maintenance Division for snow and ice removal, blowing, plowing, and loading operations within city limits. Named assets include wheel loaders of similar size, power, and functions to Case 721F, Cat 938H, Doosan 250-5, John Deere 624, or Volvo L90, equipped with Z-Bar type arm configuration, two hydraulic circuits, extended reach arms, and 3 to 4 cubic yard capacity buckets. Wheel Loader 1568L requires a 5-month rental period from November 1, 2026, to March 31, 2027, while Wheel Loader 1569L requires a 4-month rental period from December 1, 2026, to March 31, 2027, with an optional lease extension of one additional month. Responses are due by October 1, 2026, at 2:00 PM (CT).
REQUIRED DELIVERABLES
5- One (1) or Two (2) Wheel Loader(s)
- AWD
- Bucket w/ JRB Quick-Attach
- Spec #EH-1568L
- 1569L; Specification EH-1568L-1569L Wheel Loader (2) Leases FY-27 form
REQUIRED ATTACHMENTS
3- EH-1568L-1569L Wheel Loader (2) Leases FY-27 form
- Standard Terms & Conditions - Commodity
- Notarized Local Business Certificate (optional for local consideration)
- Submit to
- https://amesbids.ionwave.net/PublicDetail.aspx?bidID=1250&SourceType=1
- Scope location
- Ames, IA
Questions about this BID
How do I respond to this Bid from City of Ames?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://amesbids.ionwave.net/PublicDetail.aspx?bidID=1250&SourceType=1. For questions, contact Quinn Eggink.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ames in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Quinn Eggink at (515) 239-5128. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) or Two (2) Wheel Loader(s), AWD, Bucket w/ JRB Quick-Attach, Spec #EH-1568L, 1569L; Specification EH-1568L-1569L Wheel Loader (2) Leases FY-27 form. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Ames?
All active and historical solicitations from City of Ames are tracked and searchable. As a city agency, City of Ames regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EH-1568L-1569L Wheel Loader (2) Leases FY-27 form, Standard Terms & Conditions - Commodity, Notarized Local Business Certificate (optional for local consideration). Review the full document from City of Ames for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ames, IA. Review the full solicitation for detailed scope requirements.